Students > Support > Student IT Support > Office 365 > OneDrive for Business > Share your files

Share your files

Windows and macOS

  1. In your internet browser, navigate to https://portal.office.com
  2. Log in with your La Trobe email address and password.
  3. Under Collaborate with Office Online, click the OneDrive tile.
  4. Click the three-dot menu (...) to the right of the file or folder name you wish to share.
  5. Select Share.
  6. In the Share window, choose one of the sharing options:

Invite people

Sends the invitee and email to let them know you've shared a file with them. Provides you with a link you can use in an email message, social media or wherever else you’d like to use the link.

  1. Enter your colleagues email address and click the pop-up window displaying their email address to confirm.
  2. Select whether you would like to grant to Read Only (Can view) or Full Access (Can edit) from the drop-down list.
  3. Add a personalised message (optional).
  4. Select whether or not you require them to sign-in to OneDrive. Note: Un-tick this option if your colleague is from outside La Trobe University.
  5. Click Share.

Get a link

  1. Select the type of link you would like to create:
    • Restricted
    • View - LTU account required
    • Edit - LTU account required
    • View - no sign-in required
    • Edit - no sign-in required.
  2. Copy the hyperlink and paste it into your email, social media etc.

iPhone

  1. Open the OneDrive app.
    If you don't have OneDrive installed yet, see Install OneDrive for Business on your mobile or tablet.
  2. Locate and tap the file or folder you wish to share and.
  3. At the bottom of the screen, tap Share (box with up-arrow).
  4. Select one of the sharing options:

Invite people

Sends the invitee and email to let them know you've shared a file with them. Provides you with a link you can use in an email message, social media or wherever else you’d like to use the link.

  1. Enter your colleagues email address or tap Add (plus-sign) to select from your contacts.
  2. Select whether or not you would like your colleague to be able to edit the file.
  3. Tap Add.

Copy link

  • The link will be copied to the clipboard, you can now paste it into your email, social media etc.

Android

Share a file

  1. Open the OneDrive app.
    If you don't have OneDrive installed yet, see Install OneDrive for Business on your mobile or tablet.
  2. Locate the file you wish to share and tap Details ( i ).
  3. Tap Share (orange circle) in the bottom-right corner.
  4. Select one of the sharing options:

    Share a link

    Allows you to share the file with other University staff via apps on your phone.
    • People within La Trobe University can edit.
    • People within La Trobe University can view.

    Invite people

    Allows you to share a link with anyone via email.
    1. Enter your colleagues email address.
    2. Select whether or not you would like your colleague to be able to edit the file.
    3. Tap Send (right-arrow) at the top-right.

Share a folder

  1. Open the OneDrive app.
    If you don't have OneDrive installed yet, see Install OneDrive for Business on your mobile or tablet.
  2. Locate the file you wish to share and tap Details ( i ).
  3. Tap Share (orange circle) in the bottom-right corner.
  4. Select Invite people - allows you to share a link with anyone via email.
  5. Enter your colleagues email address.
  6. Select whether or not you would like your colleague to be able to edit the file.
  7. Tap Send (right-arrow) at the top-right.

Windows Mobile

  1. Open the OneDrive app.
    If you don't have OneDrive installed yet, see Install OneDrive for Business on your mobile or tablet.
  2. Locate the file(s) or folder(s) you wish to share.
  3. Tap Item select (checklist icon) and tick the select boxes for the file(s) or folder(s) you wish to share.
  4. Tap Share (circle with three dots icon).
  5. Select one of the sharing options:

Share a link

Allows you to share the file with other University staff via apps on your phone. Allows you to share a link with anyone via email.

  • People within La Trobe University can edit.
  • People within La Trobe University can view.

Invite people

  1. Enter your colleagues email address.
  2. Select whether or not you would like your colleague to be able to edit the file.
  3. Tap Send (right-arrow) at the top-right.