Alternative exam arrangements

Alternative Exam Arrangements (AEA) can be organised for:

  • assessment clashes as listed on the assessment timetable
  • ongoing medical reasons if supported by the AccessAbility Hub
  • some non-medical reasons as listed below

Alternative assessments take place during the set assessment period. They do not run once the assessment period has concluded.

Travel plans, including for weddings and holidays are not considered grounds for alternative assessment arrangements.

Assessment clashes

An assessment clash applies only where two assessments occur on the same day at the same time. Two assessments on the same day (e.g. 9am and 2pm) is not considered to be a clash.

If you have an assessment clash, the Examinations Office will contact you 2 weeks prior to the start of the assessment period. If your Subject Coordinator has scheduled an ‘In House’ assessment, which does not appear on the timetable but is at the same time as a timetabled assessment, you will need to contact your Subject Coordinator to request an alternate time for the ‘In House’ assessment.

You do not need to submit an AEA request to ASK La Trobe.

Ongoing medical reasons

If you have a temporary or permanent medical issue that you are aware of prior to an assessment task, please contact the AccessAbility Hub. Requests must be organised a minimum of 3 weeks before the exam period starts. If possible, contact the AccessAbility Hub at the beginning of the semester.

You do not need to submit an AEA request to ASK La Trobe.

Non-medical reasons

You can apply for an alternate exam arrangement (AEA) if you have unexpectedly been called up for:

  • Armed Services duty
  • Emergency Services employee/volunteer
  • Religious event or sacred holy day
  • Cross-institutional assessment clash
  • Practical or Clinical Placements

If you cannot attend your scheduled assessment for any of these reasons, please submit an Alternative assessment arrangement form as soon as possible (minimum 3 working days prior to the start of the assessment period).

Availability for Centrally Scheduled Assessments

The University advises all students to make themselves available for the duration of all official assessment periods. Holidays, travel plans and weddings are not valid reasons to request alternative assessment times.

Special consideration

If you miss an assessment because of an unexpected illness, or other unforeseeable adverse circumstance, you may lodge an application for Special consideration within 5 working days (inclusive) of the task.