Students > Your course > Timetables > Guide to Allocation Adjustment Mode

Guide to Allocation Adjustment Mode

During Allocation Adjustment Mode (also known as first-in, first-served mode) you can:

  • check that you have been allocated to a class for all the activities you're enrolled in and fix any problems
  • allocate to classes if you have not already been allocated to them
  • change classes if there are places available
  • add yourself to a waitlist for a full class.

Unlike Preference Entry Mode, Allocation Adjustment is first-in, first-served, so your best chance to reallocate to a preferred time is to log in as soon as your class times open.

If your preferred time for a class is already full, read our information on swaps and waitlisting under the 'What should I do if my class is full?' heading below.

See schedule of opening times

View the guides below for more help on Allocation Adjustment mode:

What do I need to do?

Activities you need to allocate into will be flagged with a red triangle icon. You can also select the Not Allocated menu to only see classes that you have not selected.

Any classes you have already been allocated into will appear on your timetable in the calendar section.

You can change these allocations if alternative class times are available until the system closes (usually two weeks after the start of a 12-week semester).

  • Please note: as soon as you select a new class, your original class time will become available to other students.

How to allocate to available classes

  1. Click on ‘Timetable’ to view the subjects available for allocation. Activities that you have not been allocated to yet will appear with a red triangle.
  1. Click on the Activity to show the available times in the calendar alongside any other classes you are already allocated to. 

    Then click on the class time you want to join in the calendar.

    Alternatively, click ‘View more’ to see a list of available options, and click ‘Join Class’ on the activity you want to attend.

  1. A message will pop up in the bottom left corner confirming you’ve joined the class, and the selected class will appear on your timetable.
  1. Repeat this process for each unallocated subject. When all the red triangles are gone, you are finished.


Online classes

  • Generally, you will not need to allocate to online-only classes (OL code). If you do not need to allocate to an online activity, this will be indicated with the text 'No group available'.
  • If your subject is delivered in 'Blended Mode' (BL code) with set times and days for classes, but some (or all) classes are delivered online, then you will still need to allocate to these classes. Online scheduled classes in the timetable will show the location as XNB-VIRT-ON-LINE|Virtual On line.

There are several reasons why you might not have been allocated for an activity:

  • You didn't submit preferences during Preference Entry Mode
  • Read more about class allocations with status Read Only or Off
  • None of your preferences were available
  • There is a clash between 2 or more of your activities (see below)
  • There are not enough places available due to unexpectedly large enrolments. This will mean there are no spaces to allocate yourself to. You can ask your subject coordinator about what to do in this situation (they may be planning to add a new class time, for example).

Allocate+ strives to provide each student with a clash-free timetable, but this is not always possible. If you have two subjects that clash, Allocate+ will randomly choose one to allocate you to, and will leave the second subject unallocated.

Check both subjects to see if you might be able to resolve the issue by choosing different classes.

As a rule, lectures are an approved clash, if you have a lecture that is clashing, please contact ASK La Trobe, who will help you allocate.

What if my class is not an approved clash?
  • Choose an alternative subject that runs at a different time.
  • As other students modify their timetable and enrolment, spaces may become available. You can continue to attempt to modify your timetable until Allocate+ closes. Placing yourself on a waitlist may assist with this.
  • If you have core subjects clashing, please contact your subject coordinator for further advice.

If the class for an activity is full, you can request a swap to a different class time, or place yourself on a waitlist - see managing swap and waitlist requests.

If there are no available class times, contact your subject coordinator for advice.

Need more information?

Don't forget to view our Timetable FAQs.

If you need more help with general timetable enquiries, please contact ASK La Trobe.

For technical support, please visit Student IT Support.

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