Under the Student Services, Amenities, Representation and Advocacy Guidelines, the University is required to have a formal process of consultation with democratically elected student representatives and representatives from major student organisations at the university regarding the specific uses of proceeds from any compulsory student services and amenities fee.

La Trobe's main consultation methods are approved by the University Council:

  • SSAF annual survey
  • The Student Services Advisory Group (SSAG)
  • SSAF email and Feedback form accessed through the SSAF web pages

Consultation Overview

La Trobe will consult with you and other democratically elected student representatives to ensure that you have a  say in how the SSAF is allocated and spent.

The consultation process will include formal meetings with students via the Student Services Advisory Group (SSAG) where elected student representatives from different La Trobe University campuses and student bodies, together with university nominees, make recommendations to senior management on the most appropriate allocation of funds.

La Trobe gain information from the wider student community through feedback received via the SSAF survey for students, this survey is distributed  at all campuses to seek student views and feedback in identifying and determining priorities for the allocation of SSAF funds.

Below is an indicative outline of the student consultation process:

Consultation Timeline




SSAG 2017 allocations approved by VP Admin.


Compile 2016 survey findings.


Initiate 2017 Student Consultation Planning.
Release 2016 Student Consultation Report and SSAF Survey Findings.
Release 2016 Report to Council.


Hold first Student Services Advisory Group meeting.
Seek approval from SSAG members and VP Admin on proposed consultation strategy.
Finalise 2017 Consultation strategy and the 2016 Consultation report and submit to University Council for approval.

June/JulyHold Student Services Advisory Group meeting to discuss strategic direction.

Release Student Census Survey to the SSAF paying student body.
Conduct consultation activities as determined and approved in April.

OctoberCirculate Student Survey results to SSAG members and begin planning 2017 allocations and consultation mechanisms.
Meet with Student Associations to discuss 2018 budget planning.
NovemberReview draft proposed budget allocations for 2018.
DecemberHold final SSAG meeting to finalise 2018 SSAF budget allocations.
Seek VP Admin approval of 2018 proposed SSAF budget.