Accept your offer
Once you have received a letter of Offer from La Trobe University, there are a range of things you must consider in the acceptance process. Please refer to our Acceptance and Pre-departure guide [PDF 3.80MB] for important information on how to accept your offer and key contacts from the university.*
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Understanding your letter
If you have received a conditional offer, please note that this is not a full offer. You must fulfil the condition(s) stated in your letter of offer before it can be changed to a full offer.
English language conditions
If English language conditions apply to your offer, once you have met these conditions you must send your results to La Trobe International, before or when you accept your offer.
- TOEFL: if you are taking the paper-based TOEFL, you need to complete the Test of Written English (achieving a minimum score in the TWE is a requirement of the University).
- La Trobe College Australia: you could also meet the English language conditions by completing English for Further Studies 5B or 6B (5B for undergraduate or 6B for postgraduate level) at La Trobe College Australia.
- The Australian Department of Home Affairs requires students to provide a minimum IELTS score proof as part of the student visa application process.
- English test results must be no more than 2 years old.
If academic conditions apply to your offer, e.g. completing your current studies, you must provide evidence that you have met the condition before or when you accept your offer.
Original/Certified documentation conditions
You will not be permitted to enrol without providing original or certified copies of all academic transcripts. If you have received an offer but did not submit original or certified copies of all academic transcripts with your application, you will be required to provide these before or when you arrive at the University.
Credit for previous studies (Advanced Standing/recognition of prior learning)
If credit for your previous studies has been approved, you will receive a letter from the relevant college in addition to your letter of offer. The course duration shown on your letter of offer will reflect the amount of credit received.
If this credit is conditional, you must provide evidence that you have satisfactorily met the condition before or when you accept your offer. If you did not request assessment for credit when you submitted your application to study, you can still apply for credit for previous studies. Please make an appointment with the relevant College adviser within two weeks of your course commencing. Please note that if there are any subsequent changes to the duration of your course - e.g. if you are given credit after your student visa has been granted - DIAC must be notified.
The terms "unit", "course" and "program" are used differently around the world and can sometimes cause confusion. At La Trobe University:
Course describes a degree program, e.g. Bachelor of Business. It can be substituted for the word "program".
Subject describes the study modules or units within a degree - typically an undergraduate business course comprises 24 subjects over 3 years.
In the United States, for example, a La Trobe "subject" would be called a "course", and a La Trobe "course" would be called a "program".
For most courses, there is no official acceptance deadline, however, we strongly advise you to accept as soon as possible. However, you need to have accepted, registered your arrival and enrolled in your program with the College prior to the final date of enrolment for your program. These dates will be detailed in your Confirmation of Enrolment (COE).
If an acceptance deadline applies to your offer it will be specified in your letter of offer.
Student visas can take from 1 to 16 weeks to be processed, and even longer in some cases. Allow yourself as much time as possible to complete all acceptance and visa procedures. This will help to ensure you arrive by the specified commencement date.
Graduate research candidates
If you plan to undertake a Master or doctoral degree, ensure you take note of the acceptance deadline in your letter of offer. You must ensure that both the Offer Acceptance and the Reply to an Offer of Higher Degree Candidature forms are returned by the specified date. To request an extension to the acceptance deadline, please email us at email@example.com
Your acceptance will be confirmed once payment is received. For international graduate research scholarship applicants, acceptance will be confirmed when the Graduate Research School receives signed confirmation that you wish to accept the scholarship.
How to accept
Direct or VTAC applicants
If you apply directly to the University your eligibility as a Genuine Temporary Entrant and Genuine Student for visa purposes will be assessed by La Trobe University at the time of submitting an application. You may do that if you are a:
- student who holds a passport from an Assessment Level 1 and 2 country
- study abroad and exchange student
- research student
- fully sponsored to study in Australia (by your Government, University or other authorised bodies)
- current La Trobe University student graduating/articulating from another program
- have applied directly initially and then subsequently decided to process your application/acceptance further with a La Trobe University authorised agent
- cross-institutional student (applying to study one or two units at La Trobe University).
If the above criteria apply to you, send the following to La Trobe International to accept your offer:
- completed and signed Offer Acceptance Form [PDF 85KB]
- payment for the required deposit as set out in your Letter of Offer
- certified evidence of meeting any conditions specified in your offer, where applicable
- a letter of guarantee from your sponsoring organisation, where applicable.
You will then be issued with a Confirmation of Enrolment (CoE) that will enable you to apply for a student visa.
If you don't meet any of the above criteria, your eligibility as a Genuine Temporary Entrant and Genuine Student must be determined before finalising your acceptance. You will be required to send to La Trobe International:
- a completed and signed Offer Acceptance Form [PDF 85KB]
- certified evidence of meeting any conditions specified in your offer, where applicable
- a completed and signed Applicant Financial Declaration Form (PDF 488KB).
Upon receipt of your acceptance documents, you will be contacted by a La Trobe International representative who will conduct a brief interview – either by phone or in person (for students in Victoria). The interview will include a series of questions and will cover areas such as:
- reasons for selecting Australia as a study destination and your course selection and if this course matches your academic and professional background
- your understanding of the career outcomes, structure and delivery mode of the course
- your intention to bring any family members to Australia
- your visa history and details of any visa refusal
- your understanding of fees and living costs, maintaining sufficient funds and work rights while studying
- your understanding of DIAC's role in the student visa process.
If the University determines that you are a Genuine Temporary Entrant and Genuine Student for visa purposes, and you have the financial capacity to support your studies, you can then submit your payment for the deposit as listed in your Letter of Offer.
You will then be issued a Confirmation of Enrolment (CoE) that will enable you to apply for a student visa.
Sponsored students are students who will be receiving financial assistance from a government, organisation or company (not from private individuals or relatives) to undertake studies at La Trobe University.
If you are a sponsored student, please remember to attach a letter of guarantee from an authorised person within the sponsoring organisation on the sponsoring organisation's letterhead. For further information, please email the Sponsored Programs Coordinator at firstname.lastname@example.org
Students with disabilities
If you have received an offer to study at La Trobe University and think you may require support, it is important to contact the staff at the Equity and Diversity Centre before you accept your offer to study at La Trobe. This will enable the EAU to determine your eligibility for services.
- Refer to the Department of Home Affairs website for information on your level of assessment.
- La Trobe University specific FAQs
- Refer to the Department of Home Affairs website for information bringing your family, extending your stay, working while studying.
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