Submission of your thesis
Submitting your thesis for examination marks the start of the final phase of your journey as a graduate researcher. As you prepare to finalise your thesis, make sure you are familiar with the University’s policies on the graduate research examination process and thesis requirements.
All graduate research examinations are now managed through the PRIME Researcher Portal. The Graduate Research Examinations module within PRIME makes the administrative processes related to your examination more accessible, transparent and efficient. Find out more about the changes and access training materials on the PRIME Graduate Research Examinations Portal webpage.
Logging into PRIME and common pitfalls
You will need to use your institutional or staff login to access PRIME.If you are logged in to your device using your student account, single sign will try to log you in using your student details and you will get an error message.
You can use incognito or private browsing in Chrome, Safari or Microsoft Edge to access PRIME without needing to log off from your computer. See our institutional account page for more information on your student and institutional accounts and how to manage them successfully.
Preparing for submission
If you are close to finalising your thesis or exegesis, you will need to complete the following steps:
- Ensure your thesis or exegesis is correctly formatted according to the Graduate Research Examinations Schedule B – Presentation of Theses for Graduate Research Degree.
- If you are submitting any artefacts or practice-based components, please refer to the Guidelines for examinable components of practice-based research degrees [PDF 181KB] for the applicable formatting requirements.
- Your school or department may have certain convention requirements for your discipline, including references, bibliographies and quotations. If your discipline has particular requirements, make sure to discuss them with your supervisory team.
- 6-8 weeks before you’re planning to submit your thesis or exegesis, discuss your intentions with your supervisor
- One month prior to your planned submission date, formally notify us of your submission plans by submitting your Notice of Intention to Submit (NOI) form through the PRIME Researcher Portal. Detailed instructions on submitting your NOI are available in the Graduate Research Examinations for candidates user guide on the PRIME Help and Support Unite Site. (You will need to use your institutional or staff login to access PRIME and the help site. Visit our institutional account page for instructions on how to activate and use your institutional account).
- If you are enrolled in a doctoral degree, this is also a good time to start preparing your 50-word citation, as you will need to submit this in a few weeks with your Authority to Submit (ATS) form:
- Your citation is a formal statement of your accomplishment as a doctoral graduate. It summarises your research, the contribution you have made to knowledge and conveys the impact and significance of your work to a lay (non-technical) audience.
- A good citation uses clear, non-specialist language, which can be understood and appreciated both by fellow scholars and everyone attending your graduation ceremony.
- Your citation will also appear in print on the Australian Higher Education Graduation Statement (AHEGS).
- It’s not easy to encapsulate the entirety of your doctoral findings into a plain language 50-word summary. It may take you a bit of time to get it right, so work with your supervisor and make sure you read the Guidelines for preparing your 50-word citation [PDF 32KB].
- We will also email your supervisor to request they nominate examiners using the Appointment of Examiners (AOE) form in the PRIME Researcher Portal
- One week prior to your planned submission date, complete and submit your Authority to Submit (ATS) form through the PRIME Researcher Portal . Detailed instructions on submitting your ATS are available in the Graduate Research Examinations for candidates user guide on the PRIME Help and Support Unite Site. (You will need to use your institutional or staff login to access PRIME and the help site. Visit our institutional account page for instructions on how to activate and use your institutional account.
- After your ATS form has been processed, we will send you an email with a digital link for you to upload a PDF version of your thesis to the University Repository via the Research Thesis Submission Portal. If your examiners request a printed copy of your thesis, we will let you know.
- Once your thesis is ready to submit, you can do so using the link to the Research Thesis Submission Portal which is emailed to you. Click here for the user guide. You will receive an email from the University Repository confirming that the submission was successful.
- The Graduate Research School will also receive a confirmation message from the Repository letting us know that your thesis has been successfully uploaded. We will then check over your thesis to make sure it is correctly formatted, and once the examiners have accepted the their formal invitation to examiner your thesis, we will update your enrolment status to 'under examination' and start your examination process.
- Please ensure that you have referred to Graduate Research Examinations Schedule B – Presentation of Theses for Graduate Research Degrees to format and present your thesis as the examination process may be delayed if the Graduate Research School requires you to make updates in accordance to this schedule.
- You will stop being charged international tuition fees or Student Services and Amenities (SSAF) fees once you are under examination.