Exemptions

Exemption from Working With Children Check

As a child safe organisation, it is the University's policy to have all staff and non-staff hold a current valid Working with Children (WWC) Check. It is mandatory for the following staff to have a WWC:

  • Continuing
  • fixed term and clinical staff of the University
  • those whose role involves Child Related Activities

In some instances, as detailed in the Working with Children Policy, an individual may qualify for an exemption.

To qualify, an individual must meet ALL the requirements outlined below:

  1. Are not Engaged in Child Related Work; and
  2. Have no intentional interaction* with a child or children in the course of undertaking this work, activity or service; and
  3. Are Engaged on an infrequent and ad hoc basis, no more than 35 hours in a 12 month period; and
  4. Have never received a Negative Assessment Notice nor engaged in conduct that would result in a Negative Assessment Notice, should they be required to apply for a WWC Check.

* Intentional interaction is defined as interaction that is planned or premeditated.

Exemption cannot be granted for longer than 12 months.  An exemption is only applicable to each individual engagement.

How to apply

  1. Determine eligibility for exemption using the table below
  2. Download and complete the relevant exemption form (see Summary of exemption section below)
  3. Submit exemption form to the business unit representative, who will process the form for approval from the delegated officer.

    Note for approvers:

    Delegated officers are required to verify, assess and ensure that individuals meet the exemption requirements in accordance with the University's WWC Policy.

  4. Once approved, your exemption is valid for 12 months
  5. To extend an existing exemption, submit a new exemption form (repeat Steps 1 to 5)

Note: All sections of the form must be completed. Incomplete forms will not be processed.

Summary of exemption staff

Category Eligibility to apply for exemption Exemption form Delegated OfficerNotes

Continuing staff

No - -  

Fixed term staff

No - -  

Casual Staff

Yes

Staff

Executive Director, HR

May be permitted to be engaged while a WWC Check is being processed. See WWC Policy for details.
Emeritus Professor Yes

Staff

Executive Director, HR

 

Honorary Appointments

Yes

Staff

Executive Director, HR

 

Adjunct Appointments

Yes

Staff

Executive Director, HR

 

Conjoint Appointments

Yes

Staff

Executive Director, HR

 

Clinical Appointments

No - -  
Affiliated Staff Yes

Variable

Variable

Exemption process will be dependent on the type of engagement.

Visiting Staff Yes

Staff

Executive Director, HR

 

Vice Chancellor’s Fellow

Yes

Staff

Executive Director, HR

Summary of exemption non-staff

Category

Eligibility to apply for exemption

Exemption form

Delegated Officer

Record keeping

Notes

Contractor (includes sole trader, sub-contractor, agency and tenant)

Yes

WWC Declaration form

WWC Declaration form

Relevant Business Unit

 

CONAGOTH

Yes

Variable

Head of relevant business unit

Relevant Business Unit

Exemption process is dependent on the category of non-employee that the CONAGOTH falls under.

Volunteers

Yes

Non-staff

Head of relevant business unit

Relevant Business Unit

 

Council members

Yes

Non-staff

Executive Director, HR

HR

 

Students representing the University

Yes

Non-staff

Head of relevant business unit

Variable

Application approver will be dependent on the type of engagement

Third Party Teaching Partner

Yes

See note

Academic Program Director

Quality and Standards

All domestic partners delivering LTU UG program are required to have their staff (includes contractors, subcontractors and agents) who have direct intentional interaction with LTU UG students to hold a WWC Check.

Domestic partners teaching only PG program are exempt from the requirement to have their staff hold a WWC Check unless the program delivered involves Child Related Activities.

Exemptions will be managed at the program level. No exemption form is required.

Research Partner

Yes

Not required

-

-

Exemption form is not required where the project does not require WWC Check (not child related) or the research partner is operating outside of the Australian jurisdiction.

Operations outside of Australian legal jurisdiction

Yes

Not required

-

-

Individuals and organisations working outside of Australian legal jurisdiction are excluded from the University's requirement for a WWC Check.