Room hire agreement form

This form is for external bookings. If you’re a La Trobe staff member, please email for room bookings.

Your details
Event start date/time
Event end date/time

Please indicate your space requirements

Please indicate your A/V requirements


Room hire

Room type Half day ($) Full day ($)
Boardroom 600 950
Teaching room (single) 600 900
Teaching room (double) 1200 1800
Breakout room (large) 350 500
Breakout rooms (small) 300 450
Consultation room 350 500

Climate control

A climate control charge of $80 per hour applies for the following hours.

Day Hours
Weekdays – during semester(*) Before 8am and after 9 pm
Weekdays – during scheduled university breaks(*) Before 8am and after 6pm
Weekends All hours

Staff overtime

Staff overtime charges apply for the following hours.  They vary from approximately $35 to $70 per hour.

Day Hours
Weekdays – during semester(*) Before 9am and after 9 pm
Weekdays – during scheduled university breaks(*) Before 9am and after 5pm
Weekends All hours

(*) For more information about semester times, please email or download a calendar [PDF 16 KB].

First aid, emergencies and security

Campus staff are first aid trained, act as building warden and building security liaisons.

Your responsibilities

We require you to:

  • provide staff to help with the setup, running and cleanup of your event. Campus staff will do basic room setup duties and help with minor requests for support. However, they are not available to run functions or provide cleanup services
  • return the venue to its original state at the end of your event
  • organise catering. Please contact us for a list of preferred CBD catering suppliers, and to advise when your catering will be delivered. E: T: 03 9479 6797 or 03 9479 5475.