Manage your email

To export your student emails to a single Outlook data file (.pst)(or .olm for MacOS) you must use the Outlook Client. The export function is not available in Outlook Web (OWA).

Using Outlook for Windows

1) Open Outlook, click File > Open & Export > Import/Export.

2) Select 'Export to a file' > 'Outlook Data File (.pst)'.

3) Select the top-most option (<your student ID>@students.ltu.edu.au) if you'd like to export your entire email and ensure the 'Include subfolders' option is checked.

4) Choose a location and name for your backup file, and then select Finish.

Using Outlook for MacOS

1) Open Outlook, click Tools > Export.

2) Select the items you'd like to export and click Continue.

3) Navigate to a location to save the exported file and click Save.

4) Once the export has completed, click Finish.

To import your student emails from an Outlook data file (.pst) (or .olm for MacOS) you must use an Email client. The following instructions will be for Microsoft Outlook.

Using Outlook for Windows

1) Open Outlook, click File > Open & Export > Import/Export.

2) Select 'Import from another program or file' > Next.

3) Select Outlook Data File (.pst) > Next.

4) There will be options to choose regarding what to do with duplicate emails. If you aren't sure, just click Next.

5) Select the location in Outlook to Import the file into (e.g another Mailbox you have already added to Outlook)

6) Click Finish.

Using Outlook for MacOS

1) Open Outlook, click Tools > Import > Outlook for Mac archive (.olm) (or .pst if importing from a Windows backup) > Continue

2) Select the file to import from your Mac and click Import.

Imported items will appear on the navigation panes (Mail, Calendar, People, Tasks, Notes) under 'On My Computer'.

You can create customised 'Inbox Rules' in Outlook Web (OWA) to change the way Outlook handles inbound messages. For example to automatically move, copy or forwarding messages.

To add an Inbox Rule, navigate to Outlook Web (OWA) settings.

A Rule will contain one or more condition and an action. The following example will move emails from 'LMS_MOODLE@latrobe.edu.au' to a folder labelled 'LMS Notifications':

1) Click 'Add new rule' and name it 'Move LMS notifications'

2) In 'Add a condition', select 'From' > and enter 'LMS_MOODLE@latrobe.edu.au

3) Under 'Add an Action' select, 'Move to' > Create new folder (name it 'LMS Notifications') > Save.

4) Click Save.

Your email signature can be configured in Outlook settings either in Outlook Web (OWA) or the Outlook client.

Outlook Web (OWA)

1) Navigate to Outlook Web Settings > Compose and reply.

2) Click 'New signature' > Add a name for the signature > Type your desired signature > Click Save

Outlook client for Windows

1) Open a new email message

2) Click the Message tab > Signature > Signatures...

3) You can click 'New' to add and configure a new signature.

Outlook client for MacOS

1) Click Outlook (top-left) > Preferences...

2) Under Email, click 'Signatures'.

3) Use the (+) icon to add and configure a new signature.

Note: Signatures do not automatically sync between OWA and Client. If you would like the same signature in both OWA and your Outlook client you will need to add them separately.