COVID-Safe Student-Led Activities
How to organise a COVID-Safe Agora stall or student-led activity on campus
To ensure the University can comply with its Victorian Department of Health and Human Services (DHHS) requirements, all student stalls are required to complete the safety risk assessment (SRA) and have it approved by the University. You will also need to submit a COVID-Safe Event Plan. The LTSA collect details for the SRA using the form on their Clubs and Societies webpage.
This ensures the organiser is aware of their obligations to provide hand sanitiser, maintain social distancing, and meet other COVID-Safe protocols. Some larger events will also need to be submitted to the Victorian Government for their records; if this is the case, the University will advise at the time of the event submission.
All student-led activities must be submitted to LTSA for referral to the University. To do this, prior to hosting a stall or event, please submit a ‘COVIDSafe Event Application’, which you can access under ‘Student Led Events’ on the LTSA Club Resources page. This will be reviewed and approved by the University (if it meets the requirements). LTSA will work with each Club & Society to develop a SRA, book your space and lodge all COVIDSafe compliance documents. No on-campus student-led activities, including stalls in the Agora (except successfully booked stalls on Club Market Day), can occur without this approval from the university. The University is responsible for approving activities.
To host a stall or event on campus, it is important to understand the below:
Frequently Asked Questions
How do I host an activity?
What documents do I need to submit?
The University requires a completed Safety Risk Assessment (SRA) and COVIDSafe Event Plan. The SRA has to be approved before the activity can go ahead. The SRA is completed by filling in the event request form on the LTSA website.
Why do I have to complete a Safety Risk Assessment and COVIDSafe Event Plan?
These documents enable the activity organiser to put in place appropriate measures to mitigate against the risk of COVID transmission. It also supports the University in meeting our DHHS requirements as the activity risk owner.
When do I have to submit documents?
Required documents (a completed Safety Risk Assessment (SRA) and COVIDSafe Event Plan) must be submitted at least two weeks in advance of the proposed event date. The SRA has to be approved before the activity can go ahead. The SRA is completed by filling in the event request form on the LTSA website.
I run a Club or Society that isn’t affiliated with La Trobe Student Association (LTSA). What do I do?
LTSA receives funding from the University to support Clubs and Societies. It is a requirement that student-led activities be submitted to LTSA for referral to the University.
Does the LTSA approve events?
No, the University has to review all event requests.
How do I keep students safe who participate in my club’s activities?
The Safety Risk Assessment (SRA) is an important tool for guiding activity organisers in keeping attendees safe. The SRA will require the organiser to outline how risk mitigations such as social distancing, personal protective equipment (masks, gloves) and QR codes can be useful in meeting these obligations. Please read and complete the SRA located on LTSA’s website carefully. The LTSA Clubs Engagement Officer based at Bundoora is available to support you with your SRA events/activities lodgements and venue bookings. Sai Raj Bolla may be contacted via email at Clubs Metro - email@example.com or call into LTSA offices.