The PRIME Program

As part of our ongoing efforts to improve the graduate research experience, La Trobe is very pleased to provide higher degree by research (HDR) candidates with a new functional identity in our University systems. For masters by research and doctoral candidates who are not already staff of the University, this new identity will provide access to more of the tools, processes and information they need to complete their degrees on time and a more professional identity to use within the research community.

The HDR Data Integration project is a part of the University’s PRIME program, which is a multi-year program that will transform the way we use, report, collaborate and innovate with the University’s research information. The project draws key details from our student information system and integrates them in the HR system, creating new staff-like accounts if there is not already one there.


Graduate research candidates at La Trobe – whether or not they are also staff – will now have access to services like:

  • An Academic Profile to enhance your professional image within the wider research community.
  • A new professional La Trobe email address to share with academic journals, contacts and industry partners. It has the same format as the staff email addresses, and will be provided to all graduate researchers in addition to their existing student email address.
  • The La Trobe Intranet, and collaborative research platforms, such as UNITE sites and ResearchData.Latrobe.
    • UNITE is a web-based tool hosted on the Microsoft SharePoint platform and it’s used for sharing information and documents – some sites are restricted to specific areas for specific purposes, so you may need to contact the site owners to request access.
    • ResearchData.Latrobe allows you to store, share or selectively publish your research data with La Trobe University's collaborative digital repository powered by Figshare.
  • The Book La Trobe system – to book meeting and other specialised rooms.
  • Library access post thesis submission and until completion – as a matter of course, not by application.
  • Improved automated access to other relevant research systems.


When these changes are implemented, all graduate research candidates will have two functional identities at La Trobe:

  • A student account – their current student account already being used
  • An institutional account – which functions much like a staff account

Graduate researchers who are already paid staff of the University will retain their staff credentials and their current system access and permissions will not be affected.


How do I activate my new account if I’m not logged on at La Trobe?

  1. First open a private/incognito window in your web browser using in Chrome, Safari or Microsoft Edge
  2. Navigate to
  3. Enter your new graduate account username and password – these were sent to you in an email from ICT on 29 August.

Note: It will prompt you to reset your password, when logging in for the first time.

  1. You will then be able to create a new password and use these details going forward.

If you do not have the email sent to you on 29 August 2018, you can also contact Student IT Support via 1300 LA TROBE for details.

What if I need to use a different account?

Depending on which services you want to use, you will need to make use of a different account. For many services related to your enrolment, you will need to continue to read email sent to your student email address and log into these systems with your student account. For example, information on research progress captured in the Agreements Module of the Student Information System (SIS) will only be sent to your student email addresses and will only be accessible by logging in with a student account.

To switch accounts you may need to log on and log off – or use incognito or private browsing in Chrome, Safari or Microsoft Edge. Note that access to the Agreements Module, which captures information on graduate research progress, is not available through Firefox.

Please contact Student IT Support on 1300 Latrobe (Option 3) if you are experiencing any access issues with your account.

How do I access my new Academic Profile?

Editing your Academic Profile

Once the profiles become available, you can edit your Academic Profile via My Publications, which you will need to access via your new institutional account. To log in to My Publications, make sure to use the staff credentials associated with your new institutional account, along with the right username format (e.g.: username ‘JBloggs’ and password, not Further information on how to edit your profile is also available in the corresponding library guide.

Removing your Academic Profile

If you have any concerns about your security and safety in regards to your new Academic Profile, you can contact the Library anytime – including over the Christmas break – to have your profile deactivated.