Events and activities

As from Tuesday 17 March onwards, La Trobe has determined that all non-essential events held on behalf of the University (either on or off campus) that do not involve delivery or support of teaching or research activity will be cancelled or postponed until the end of June, regardless of the number of participants. This includes events such as: graduation ceremonies; public lectures; alumni events; Accommodation Services’ activities and events; events run by all Student Union Associations and student clubs and societies; sporting events and planned ceremonies such as the opening of the Sports Stadium on the Melbourne campus.

Can essential activities for the delivery or support of teaching or research activity continue?

As per the Vice-Chancellor’s message of 16 March, teaching will resume on Tuesday 24 March, online where possible, for the remainder of Semester 1. There will be a number of learning activities we will not be able to deliver online. We will be working to ensure that these activities can still be completed safely, in a manner consistent with advice on physical distancing. If this is not possible, we will make adjustments to the academic calendar to provide for a delay in their delivery.

I am a staff member or student who has organised an upcoming event on campus. Can it go ahead?

As from Tuesday 17 March onwards La Trobe has determined that all non-essential events held on behalf of the University (either on or off campus) that do not involve delivery or support of teaching or research activity will be cancelled or postponed until the end of June, regardless of the number of participants. This includes events such as: graduation ceremonies; public lectures; alumni events; Accommodation Services’ activities and events; events run by all Student Union Associations and student clubs and societies; sporting events and planned ceremonies such as the opening of the Sports Stadium on the Melbourne campus.

All teams must review their work schedules and cancel or postpone any events not immediately linked to delivering teaching, learning or research, irrespective of the number of participants. For teaching and research related events which have been planned between now and the end of June, the areas responsible should be identifying alternative ways of delivering these events (such as via online delivery) or postpone them.

Please contact UniversityEvents@latrobe.edu.au if you need assistance communicating with attendees that your event is to be cancelled or postponed.

When will I be able to start planning for future events?

Given the rapidly changing nature of the situation, it is impossible to provide a time frame. We will continue to monitor the situation and provide further updates as they are available. In the interim, to discuss any plans for major University events please liaise with the University Events team at UniversityEvents@latrobe.edu.au.

I have an idea for conducting a virtual event. Is there a standard way of doing this at La Trobe?

The University Events Team and Marketing & Recruitment Division are currently developing an approach for running virtual events. Further information will be provided to staff shortly.

What is the University doing about the conduct of graduation ceremonies?

In accordance with public health advice, all upcoming graduation ceremonies have been cancelled until further notice. The Graduations Team, in conjunction with the Office of the Vice-Chancellor, is currently working on plans to reschedule ceremonies across all campuses. Details of these arrangements will be communicated in due course. The health and safety of La Trobe University students and staff is our priority. We continue to monitor the situation around the spread of COVID-19 and take advice from the relevant authorities. If you have any queries, please feel free to contact the graduations team at graduations@latrobe.edu.au. Students will have their degree conferred in absentia and receive a digital copy of their testamur. At a later date, students will have the opportunity to have their degree presented in a graduation ceremony.

I had planned to hold an event at La Trobe - what should I do?

Currently no events are to be held or hosted at any La Trobe campus until further notice.

If you had previously booked an event and have not yet been contacted by the University, please liaise directly with the contact person who assisted you with the original booking. The University has taken a policy position to fully refund any deposits paid.

Government advice on public gatherings is updated online. On 29 March the National Cabinet agreed to further limit most indoor and outdoor non-essential gathering to 2 people.