School of Visual Arts and Design
Information for Staff
Finance and Purchasing including PCMS
| Activity |
Procedure |
Table Heading 3 |
| Petty Cash Claims ($15 and under) |
Download form, fill in and sign. Attach receipts. Ask PA to HOS
to complete correct finance codes and get HOS signature. Take form
the cashier. |
Finance Forms |
| Claims over $15 |
Download Cheque/EFT requisition form and follow same procedure
as for Petty Cash. Choose to be paid by Cheque of EFT. |
Finance
Forms |
Purchases under $1000
(Other than computer related purchases) |
Gain approval from HOS. Ask one of the technicians to make the
purchase on your behalf. Make sure on arrival of goods that the Tax
Invoice is handed to the technician for PCMS reconciliation. |
|
| Purchases over $1000 |
Gain approval from HOS. Ask PA to HOS to raise SAP Purchase Requisition. |
|
| Purchases over $5000 |
Items over $5000 are assets. Check current assets requirements
and procedure. |
Asset
purchases responsibilities |
| Computer and software purchases. |
Contact Graeme Challis in DSSG for quote and order form. Order
form to be signed by HOS and returned to DSSG. |
E-mail Graeme Challis |
| Code PCMS |
Login restricted to Purchase Card holders |
PCMS Login page |
| Make Statutory Declaration re: for missing invoice. |
Download form and complete and sign in front of appropriate authority.
Contact Finance department for list of names of staff able to witness
a Statutory Declaration |
Finance Forms
Look under Other towards the bottom of the page. |
|
