Semester exchange

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Go on semester exchange overseas

Travel and get credit towards your La Trobe degree with a semester or year at an overseas university. You will only pay your normal tuition fees to La Trobe, and there are a range of scholarships and grants to support you to get overseas. Student exchange is open to domestic and international students.

We have more than 150 partner universities in over 40 countries offering a wide range of programs and nearly all offer courses in English.

Deciding where to go

Research the Exchange Partner Universities by exploring their websites for subjects and facilities.

If you want to connect with current exchange students, visit the La Trobe University Study Abroad and Exchange Program Group on Facebook.

At the La Trobe Abroad Global Lounge (level 2 Agora East, clock tower end, Melbourne Campus) you can access information about partner institutions and receive advice from a La Trobe Abroad staff member.

Eligibility for semester exchange

All domestic and international students doing a degree are eligible and we encourage you to apply for exchange.

We select students for exchange competitively, based on your academic standing, motivation, seriousness of purpose, ability to take initiative, communications skills, understanding of Australian culture and social maturity. You are also selected on your ability to be an ambassador for La Trobe University and to adapt to new environments.

You will need to:

  • be enrolled in a relevant La Trobe University degree award program at the time of application, the semester prior to exchange, and also at the beginning of the exchange.
  • have completed at least 120 credit points at La Trobe University; or you will have completed 120 credit points by the time you do the exchange program.
  • get Course Coordinator and College approval for the exchange.
  • Students must complete an equivalent study load of 45 - 60 LTU credits during each semester of exchange. Please note, the host credit equivalence column of the Exchange partner website is a guide only and is subject to final determination and approval by the Course Coordinator.
  • have a 65% or above grade; some partner universities require a higher grade point average.
  • have enough subjects left in your degree for your exchange (you may not complete your degree before your exchange).

If you fail one or more units in the semester before your exchange, you might not be permitted to participate in the program.

How to apply

Application deadlines

Semester

Deadline

Exchange during Semester 2, 2018

Friday 17 November, 2017 - Submit Part 1 - Exchange Study Plan Online Subject Approval application in SOMSAS.

Thursday 14 December, 2017 by 3pm - Submit Part 2 - Outbound Exchange Application Form, including all supporting documentation to La Trobe Abroad staff at the Global Lounge.

Exchange during Semester 1, 2019

Dates TBC - Submit Part 1 - Exchange Study Plan Online Subject Approval application in SOMSAS.

Dates TBC - Submit Part 2 - Outbound Exchange Application Form, including all supporting documentation to La Trobe Abroad staff at the Global Lounge.

Apply for semester exchange

Part 1a – Research Host Institutions and Subjects

  1. Carefully read through the information on the 'Eligibility' and'Apply' tabs on this website.
  2. It is best to commence your application at least six months before the deadline to allow time to discuss your interest in exchange while compiling your application.
  3. Print your course structure from Student Online (Under 'Enrolment' tab, 'Study Plans' menu link, then select 'Study Plan Details') to determine which subjects remain for your exchange semesters. In some cases you may not be able to take core subjects overseas and you might need to re-organise your electives to take during the exchange period.
  4. Note:
    1. If you require clarification about your degree structure and subject requirements, please see the ASSC or SHE College Client Services representative in the Library via the ASK La Trobe counter.
    2. Law students: Can only do electives as part of your Exchange program.
    3. Health Science students: Please make an appointment to speak with your Course/ Discipline Coordinator about which subjects you can take overseas. Find your Course/Discipline Coordinator by searching your course in the current Handbook.
    4. Japanese major programs - students must map out their degree structure with their college client services and see Dr. Elise Foxworth to discuss their study options prior to application.
    5. Psychology students: Please refer to the 2017 Psychology Study Overseas Guide [343 KB]
  5. Research host institutions and choose the ones that offer subjects related to your degree. Please note that you can only select one university with a limited placement chance.
  6. Keep a record of the subject descriptions/syllabi for approval. It is best to get at least 8-10 subjects approved for each institution to ensure you have sufficient back-ups.

Part 1b - Exchange Study Plan Online Subject Approval

  1. Login to SOMSAS using Mozilla Firefox as your internet browser to complete your Study Plan application. If you are not on campus, type “students\” before your ID number and then your normal password to log into SOMSAS.
  2. Ensure you submit Part 1 in SOMSAS by the relevant deadline above. Start working on Part 2 as soon as you have submitted Part 1 in SOMSAS. Check out these handy guides below to help you through the SOMSAS process or see our SOMSAS Student FAQs [361 KB] for any questions:

Please Note, if you need to follow up on the status of your SOMSAS application, please submit a question through Ask La Trobe online with all the necessary details.

Changing Host Institution Preferences

Contact the Global Lounge  to speak to a La Trobe Abroad Advisor about changing your preferred host institution. This can only be done in Part 2 (not in SOMSAS).

Part 2 - Outbound Exchange Application Form and Supporting Documentation

Complete Part 2 - Outbound Exchange Application Form [PDF 719KB] along with the following supporting documents:

  • One Academic Reference Form (from a La Trobe Academic – including casual academics)
  • Copy of Passport ID page or University ID card
  • Personal statement (no more than 1 page) explaining why you want to go on exchange and what you want to gain from the experience academically, personally and professionally
  • CV/resume (if applying for the SMS scholarship)
  • Language requirement - if your program has a language requirement please submit evidence of your current language level (e.g. a letter of competency from your academic).
  • Official La Trobe academic transcript (including the results of the semester during which you apply). You can purchase an official La Trobe transcript online.
    • Please note: unofficial transcripts are accepted as an interim measure until official transcripts from current semesters are released.

Submit Part 2

Make a copy of your completed application form and supporting documents for your own records before submitting.

Melbourne (Bundoora) Campus:

Hand to one of the Coordinators at the Global Lounge (not in the drop box) by the above Part 2 deadline.

Regional students:

Hand or post to the La Trobe Abroad Coordinator in the International Office in Bendigo (Room 2.13, Education Building) for submission.

Application Outcome

Your application must be complete before submitting for assessment. Incomplete applications may be rejected.

You will be notified via email of the outcome of your application by La Trobe Abroad approximately 1-2 months after the Part 2 application deadline.

Sessions & pre-departure documents

Acceptance Session

After your exchange has been approved, we will send you an invitation to the acceptance session. During this session, we will give you information on your host university application and the conditions and responsibilities of the exchange program. This is a mandatory session where all students who have been approved for the program must attend.

Pre-departure session

This session prepares you for your semester overseas and covers: health and safety, academic requirements, culture shock and more. This is another mandatory session where all accepted students must attend.

After this session the Pre-Departure Guide [PDF 869KB] will be available to download and will also be provided via email. Please ensure to download and read through this guide as it contains important information to assist you with your preparations and throughout your journey on the program.

You will need the following forms in preparation for your exchange:

Complete in this order

Form/document Due date Submit/upload to
Step 1

Conditions of participation and offer acceptance form [PDF 83.9KB]

Before the pre-departure session
  • Upload to ISIS
  • Email your La Trobe Abroad Coordinator advising of the new upload

Bank details form [PDF 76KB] (for Mobility Grant/SMS/other scholarship recipients – ISEP Exchange students do not need to submit)

Before the pre-departure session
  • Upload to ISIS
  • Email your La Trobe Abroad Coordinator advising of the new upload

Nominated  Proxy Form [PDF 87KB] (optional, but strongly recommended)

Before the pre-departure session
  • Send to ASK La Trobe
  • Upload to ISIS (ensure has date submitted to Ask La Trobe on form)
  • Email your La Trobe Abroad Coordinator advising of the new upload
Step 2

Variation of enrolment form

At  least 28 days before departure

Outbound exchange pre-departure documents [PDF 566KB]

At least 28 days before departure
  • Submit together with supporting documents directly to the Global Lounge or International Office in Bendigo
Risk Assessment checklist [PDF 35KB]At least 28 days before departure
  • Upload to ISIS where necessary (see instructions on the form).
 

Travel Insurance form [564KB]

All postgraduate and undergraduate students are covered under the University’s travel insurance for all La Trobe University approved international activity.

All postgraduate and undergraduate students are covered for a domestic or international journey* approved by LTU.

For the summary of the insurance policy with the key benefits and exclusions and other information please refer to travel. Please ensure to carefully read through this information.

Insurance cover for non-LTU approved activity is limited to 10 business days prior and 10 business days following an LTU activity. You are advised to purchase your own travel insurance for any additional days of non-LTU approved activity.

No cover applies to destinations advised as “Do not travel” by the Department of Foreign Affairs and Trade. Travel Advisory Levels explained: http://smartraveller.gov.au/resources/travel-advice-explained.html

Limited cover applies to students travelling to their country of residence see Travel to Country of Residence Policy [371 KB]

At least 28 days before departure
  • This form is used as a record of the student’s  Travel activities overseas and eligibility of the university insurance cover
  • Submit together with supporting documents directly to the Global Lounge or International Office in Bendigo
 

Travel insurance guidelines [PDF 70KB]

If the duration of the program or personal travel fall outside of the coverage period as stipulated above, all students are mandatorily required to take additional travel and health insurance to cover for the duration of their stay. Please follow the guidelines when purchasing additional insurance cover.

Insurance is required to complete the Outbound exchange pre-departure document, due at least 28 days before departure
  • Follow the guidelines when purchasing your insurance
Step 3

Application for Centrelink Letter Online Form (if applicable i.e. you have an arrangement with Centrelink and need to advise them about your exchange)
Supporting documentation also required.

Prior to departure
  • Ensure your online Variation of Enrolment is finalised prior to completing this form
  • Upload letter to ISIS and save any confirmation of submission number
  • Email your La Trobe Abroad Coordinator advising of the new upload

Amendment to Personal  Details form [PDF 112KB] (if applicable i.e. you wish to change your mailing address while on exchange)

Prior to departure
  • Original to ASK La Trobe
  • Upload to ISIS (ensure has date submitted to ASK La Trobe on form)
  • Email your La Trobe Abroad Coordinator advising of the new upload
Step 4On arrival form [PDF 65KB]Within four weeks of starting your exchange
  • Upload to ISIS
  • Email your La Trobe Coordinator advising of the new upload
Step 5

Experience  Report/Photo Journal [DOC 128KB]

As soon as you complete your exchange.
  • Upload to ISIS
  • Email your La Trobe Abroad coordinator advising of the new upload

Going overseas

All flight, visa and accommodation arrangements are the responsibility of the student.

Visas

We can't provide visa advice. Please contact your host country's consulate for information on the visas you need.

Flights

Please don't pay for flights or travel insurance before you get an official letter of offer from the host university. La Trobe University takes no responsibility for any financial loss associated with flight and/or travel insurance bookings. STA Travel on the Melbourne Campus can provide competitive quotes on fully flexible airfares.

Travel and risk forms

You must submit a travel form at least 28 days before you leave. If you are traveling to a destination that has been deemed 'Medium' risk and above, you must also complete a Risk Form.

Accommodation

In most cases, accommodation is organised as part of your exchange, but it is your responsibility to research and confirm your accommodation. Most students choose to live in residential colleges, dormitories, or apartments close to their host university campuses. Some universities don't have on-campus housing, but do have services to help you find accommodation.

Travel insurance

You must have comprehensive travel and health insurance before going on exchange. Some host universities also require that you take out their health insurance policy. Carefully review your acceptance information for insurance requirements. All travel and insurance documents must be submitted to your education abroad advisor at least 28 days before you leave. More information is available from La Trobe insurance.

Extending your exchange semester

An extension is not always possible and will depend on the institution and balances. La Trobe Abroad will advise you of the outcome of your request. Please do not contact the host institution about your extension, unless advised by La Trobe Abroad. All extension applications will be reviewed on a case-by-case basis.

Same institution

  1. Contact your La Trobe Abroad Coordinator as soon as possible (before the deadlines listed under the "Apply" tab for the relevant semester). The sooner that you can advise of your wish to extend, the better.
  2. In the meantime, start working on your study plan for the extended semester of your program. You must complete the Outbound Exchange Study Plan and College Approvals [PDF 113KB] form and include the following:
    • Study Plan listing the host subjects and LTU equivalents (subject code and name or ‘elective’)
    • Attach the description of the host university subject/s
    • Attach a list of subjects currently completing at your host university
    • College and course/discipline coordinator approval (if required)
  3. ONLY after College approvals have been finalised, La Trobe Abroad will contact the host institution to seek the extension
  4. If there is a place available, then you will receive a new LTU Offer Letter
  5. Must submit the acceptance of your new LTU Offer Letter (please refer to the offer pack for more information or contact your exchange coordinator for more information)
  6. Submit your travel form & extend your travel insurance
  7. Additional insurance must be arranged for gap period between 10 days after finishing your current exchange and 10 days before commencing the second the semester (does not apply to students pre-approved for 2 semesters)
  8. Follow host university procedures & requirements

Different institution

  1. Contact your La Trobe Abroad Coordinator as soon as possible (before the deadlines listed under the "Apply" tab for the relevant semester). The sooner that you can advise of your wish to extend, the better.
  2. You need to apply through the normal application process. Part 1 of your application must also include a list of subjects currently completing at your host university.
  3. ONLY after College approvals have been finalised, La Trobe Abroad will contact the host institution to seek the extension
  4. If there is a place available, then you will receive a new LTU Offer Letter
  5. Must submit the acceptance of your new LTU Offer Letter (please refer to the offer pack for more information or contact your exchange coordinator for more information)
  6. Submit your travel form & extend your travel insurance
  7. Additional insurance must be arranged for gap period between 10 days after finishing your current exchange and 10 days before commencing the second the semester (does not apply to students pre-approved for 2 semesters)
  8. Follow host university procedures & requirements

Returning students - get credit transfers

When you have finished your exchange program, the host institution will send an official academic transcript to the La Trobe Abroad Office. You will need to:

Please note: you will not be able to collect your host university transcript without submitting this document.

  • Come to the La Trobe Abroad Office to collect your host university transcript once you have been notified by La Trobe Abroad it has arrived and is ready for collection.
  • Make a certified copy of your host university transcript.
  • Submit the certified copy to Ask La Trobe located in the library or via online. They will then get you to fill in an Application for Advanced Standing form and forward your documents to the College for credit transfer.

Please ensure to keep the original transcript for your own records.

Contact us

E: studyabroad@latrobe.edu.au
T: +61 3 9479 2112
Facebook: La Trobe University Study Abroad and Exchange Group

La Trobe Abroad
Global Lounge
Upper East side of the Agora
Melbourne Campus
Office Hours: Monday to Thursday 11am to 3pm.

Office hours for regions

These times are subject to change depending on staff availability.

Day and time

Region

Monday, 11am - 1pm

Americas and ISEP

Monday, 1pm - 3pm

Short programs and general queries (any region)

Tuesday, 11am - 1pm

Asia and Europe

Tuesday, 1pm - 3pm

Americas and ISEP

Wednesday, 11am - 1pm

Short programs and general queries (any region)

Wednesday, 1pm - 3pm

Asia and Europe

Thursday, 11am - 12.20pm

Americas and ISEP

Thursday, 12.20pm - 1.40pm

Asia and Europe

Thursday, 1.40pm - 3pm

Short programs and general queries (any region)