Getting started with Zoom

Features

  • High quality video and audio.

  • Screen sharing.

  • Text chat.

  • Annotation.

  • Remote desktop control.

  • Breakout rooms.

  • H.323 connectivity.

  • Recording.

Zoom is ideal for online classes, meetings, special events, webinars and job interviews. This service is free to use for La Trobe University students.

First time use (Windows or Mac desktop)

  1. Visit https://latrobe.zoom.us, click on Host a Zoom Meeting and enter your La Trobe username and password.

  2. Follow the download and installation prompts (you do not need admin access).

  3. Click Start without video.
  4. Click Join Audio by Computer if you are ready to connect your audio, otherwise click Test Computer Audio to select and test your microphone.

  5. Click Start Video at the bottom of the Zoom window if you have a webcam.

Subsequent use (Windows or Mac desktop)

  1. Open the Zoom application from the Start Menu (Windows) or Applications folder (Mac).

  2. Select Join a Meeting if you already know the Meeting ID or select Sign In.

  3. Select Login with SSO.

  4. Enter latrobe for the Domain URL e.g. latrobe.zoom.us and click Continue.
    Note: You will only need to do this once.

  5. You will now be logged in to the Zoom application and ready to start or schedule your first meeting.

Note: Zoom meetings can also be scheduled by visiting https://latrobe.zoom.us and selecting Zoom Account Sign On (SSO). In Profile settings you can upload a profile photo and add a "personal vanity URL" of your choosing. You can leave other settings as default but check that your local time zone is correct.

Mobile client

Zoom is also available on iOS, Android or Linux and can be downloaded from the respective app stores. Once the application is open, follow the same steps as found above in Subsequent use (Windows or Mac desktop) to get started.

Zoom plug-in for Outlook

The Zoom Plug-in for Outlook installs a button on the Microsoft Outlook tool bar to enable you to start or schedule a meeting with one-click. When creating a meeting invite, if you are logged in to the Zoom application and click the button, your invite will then be populated with the appropriate Zoom meeting information. This feature removes the need to schedule directly using the Zoom application then copying and pasting meeting details manually into a meeting invite.

Connecting to H.323 video conferencing systems

H.323 systems can connect to a Zoom session either through dial in or dial out methods.

Dial in

From the video conference system, enter the appropriate IP address from the calendar invite and at the prompt, enter the meeting ID.

Dial out

From the Zoom window, select Invite > Invite a Room System, then enter the IP address required.

Breakout rooms

Video breakout rooms for groups of participants can be enabled in your account under the My Profile page by checking the box in the settings tab.

Additional information

  1. Participants, do do not require a Zoom account to join a Zoom session.

  2. A meeting host is able to mute or remove anyone from a session if required.

  3. Host rights can be transferred to any participant and you can assign multiple hosts.

  4. YouTube clips can be played back in full screen during the meeting by sharing a browser window, selecting Share computer sound and clicking Optimize for full-screen video clip.

  5. If required, you can share a presentation from a laptop in the physical same room if you already have another PC or video conference system in the Zoom meeting. Just make sure the microphone and speakers are muted on the laptop so echo doesn’t occur.

  6. Presentations are not stored in the meeting instance, but shared live as an application or desktop window. Chat messages are not stored in the meeting and are cleared after the last person leaves but can be saved as a text file prior.

  7. Zoom can be used for audio-only conferences using the telephone dial-in options. However for meetings of up to six people you may wish to consider using the in-built conferencing of the standard University Cisco IP phones.

  8. Additional user guides can be found on the Zoom support site.

  9. Large Meeting Rooms (up to 100 participants) and Zoom Webinars (up to 500 participants) are available upon request.

  10. The local layout view can be adjusted via toggling gallery/speaker view on the computer or if using a H.323 system via the following room layout adjustment information.

Support

If you are experiencing difficulties, Student IT Support can assist with installing Zoom. Ad-hoc support for Zoom meetings and conference calls is not available. Please refer to the Zoom Help Center.