How to reduce your mailbox size

Reducing your mailbox size

  • Delete aged items and large items from your folders.
  • Empty your Deleted Items folder and Junk Email folder.
  • Remove attachments (to keep the attachment, go to: File > Save Attachments- Choose a location then click OK).
  • Create a Personal Folder

Creating personal folders

Personal Folders are used to remove mail from the Exchange Server and to store them in a location of your choice (e.g. your local computer, My Documents).

Go to:

File > New > Outlook Data File

- Select "Office Outlook Personal Folders File (.pst)" and click OK.
- Choose a location to store the Personal Folder, give it a name and click OK.

You will then find the Personal Folder at the bottom of your Folder List to which you can drag and drop items.