Graduation form

The Conferring of an Award application form (COFA)

The graduations office will post the form to you in January if you complete your course in semester 2 or August if you complete in semester 1.

Choose how you want to receive your award and then fill in the form as follows.

Personal details (section 1)

Please make sure these details are correct.
If you are attending, further ceremony information and guest tickets will be mailed to this address.
If you are not attending (in absentia) your degree certificate will be mailed to this address.

Graduation details (section 2)

Name

This is how your name will be printed on your degree certificate and in the graduation program. If you want to change it, you must provide supporting documentation such as:

  • passport
  • marriage certificate
  • birth certificate or extract
  • drivers licence
  • change of name certificate.

Department or major study

Contact your faculty administration office if the information is incorrect.

Previous qualifications (doctoral graduands only)

If your previous study was at an institution other than La Trobe, please provide details of your qualifications. Attach copies of your degree certificates or academic transcripts for verification.

Thesis title (doctoral graduands only)

Contact the Research Services Office if your thesis title is incorrect.

 

Ceremony details and Graduation information (section 3)

Ceremony date

Please note the date, time and venue of your allocated ceremony.

‘in absentia’ or Defer

Go to section 6 below.

Attend

Continue below.

Height

Provide this for gown hire.

Pronunciation

Fill in section 7 on the back of the form if you think the Dean may have problems pronouncing your name.

Special assistance

Tick 'yes' if you or your guests need special assistance and provide any details on the back of the form in section 8.

Guest tickets

We guarantee 2 guest tickets (you do not need one for yourself). You can request extra tickets but we cannot guarantee to supply them. We post your tickets 2 weeks before the ceremony. We will email you if you have an overseas postal address.

Outstanding monies (section 4)

This may refer to:

  • Library fine
  • Overdue college debt
  • Late fee payment
  • Tuition fee payment

If you do not pay your debts to the university or any new debts since the form was printed, you will not be permitted to graduate. Contact your student administration office for further information.

Payment Details (section 5)

See graduation fees.

Declaration (section 6)

Sign and date the form to certify that all of the information is correct.

Returning the form

  • By mail, in the reply-paid envelope
  • In person to the Student Hub counter (Level 1 Thomas Cherry Building) 
  • Email a scanned copy to graduations@latrobe.edu.au
  • Fax to (+61 3) 9479 1994

You will be able to view your graduation details at StudentOnLine when we have processed your form.