Albury-Wodonga

Student Administration

Forms

All forms are available from Student Administration, Building 4, Ground Level, University Drive, Wodonga. Ph (02) 6024 9791.

Any forms listed below that refer to a Census Date :the date should be confirmed by checking the reverse of Statement of Account.

Not all subjects are run to the "normal" Census Dates for each semester. (31 March and 31 August) Please refer to reverse of your current Statement of Account subject listing for Census Date relating to each subject.

	Authority to Enrol
	Application for Cross-Institution Enrolment
	Enrolment Form
	Commonwealth Supported Place Payment Option Form
	Application for Advanced Standing
	Variation of Enrolment
	Amendment to Personal Details
	Application to Transfer Course
	Application for Special Consideration
	Request for Special Arrangements for Annual Examinations
	Discontinuation of Enrolment
	Intermission of Studies
	Application for Revival of Enrolment
	Application for Transcript of Academic Record

AUTHORITY TO ENROL

Students applying to commence a further degree, commence fourth year honours/masters preliminary or commence a second degree concurrently should use this form.

The completed form should be returned to the Selection Officer for the course, who will consider your application and advise you of the outcome. If the application is approved you will then be advised to enrol at Student Administration.

APPLICATION FOR CROSS-INSTITUTION ENROLMENT

Current LTU students who wish to study at another tertiary institution in a subject which will be credited towards their degree at La Trobe should use this form.

Students should complete Section 1 and 2, the form must be approved by the Home Institution (La Trobe), Section 3. Then take the form to the Host Institution (other institution)
for approval to undertake the subject/s, Section 4.

Once approved by both institutions return the form to Student Administration (Home Institution) and complete any enrolment requirements that the Host Institution has. The subject will then be entered on the students La Trobe enrolment. Once the student completes the subjects they are required to obtain an academic transcript of their result from the Host Institution, which is to be taken to Student Administration where the result will be entered on the students La Trobe record.

Fees for the subject/s concerned will be paid at the institution where the subjects are being undertaken. Any withdrawal or variation of enrolments by students undertaking cross-institution enrolments should be reported to both institutions.

Please note: Students from other institutions enrolling in a subject at La Trobe, which will be credited towards their studies, should complete a cross-institution enrolment form from their Home Institution and when approved carry out the enrolment paper work required by La Trobe.

ENROLMENT FORM

Completed by all students before they commence a course and for re-enrolment in December each year, for the following year.

Once applicants have been given an offer into a La Trobe course, (whether that be through VTAC, UAC or direct) arrangements will be made with Student Administration for enrolment forms to be completed. This form is completed for semester 1 and 2, and authorised by the selection officer.

REQUEST FOR COMMONWEALTH SUPPORT AND HECS-HELP

When commencing a course students will need to complete the abovementioned form.

The option selected is then entered onto the students record. Students who elect to pay upfront must pay by the date specified on their Statement of Account.
Payments may be made in person or at any Westpac Bank using the slip on the bottom of the account. Each student will receive a Commonwealth Assistance Notice advice (normally during April and August) stating any upfront amounts that have been paid and any liability the student has for that semester.

Students may change their assistance option, prior to the census dates
(refer to link:http://www.latrobe.edu.au/acadserv/fees/newsis_census_2006.php ), by completing a new form. See the Australian Taxation Office information page for further information.
(http://www.goingtouni.gov.au)

Other considerations:

If you withdraw in writing before the relevant census dates, ie Semester 1, 31 March and Semester 2, 31 August, you will not be liable for payment. Withdrawals after relevant census dates will attract fees.

APPLICATION FOR ADVANCED STANDING

Students wishing to apply for credit for subjects completed at other institutions before being enrolled at La Trobe will need to complete the above form. (Please see 'Cross Institutional
Enrolment' if you are studying at another University whilst being enrolled at La Trobe.)

The completed form should be taken to the selection officer or course co-ordinator for consideration. Original documentation or certified copies of a transcript of Academic Record and the relevant Course Handbook entries must accompany the application form before it can be considered The form will then be forwarded to Student Administration who will then advise you of the outcome.

To drop any subjects for which you have been granted credits, complete a 'Variation of Enrolment' form, this may also be used to add any subjects to replace those credits, or indicate
the subjects to be dropped on the bottom of the credit application. Please note: if you are receiving credits which will affect your current year enrolment, then credit and variation forms should be completed before the census dates, ie Semester 1, 31 March and Semester 2, 31 August.

VARIATION OF ENROLMENT

Please read the reverse side of the form. Students wishing to add or remove a subject from their course enrolment need to complete a variation form.

All changes to subjects must be on this form. Verbal advice will not be accepted. Students should complete sections A, B and D and discuss their variation with a Course Co-ordinator.

Subject enrolment determines the students fees and therefore if you do not wish to pay fees then changes are required to be completed before the census dates ie Semester 1, 31 March and Semester 2, 31 August. Students may still drop a subject/s after the census dates, but they are still liable for fees for that subject/s. The result the student receives for the subject is determined by the date they withdraw from the subject. Refer to website listed below:
(http://www.latrobe.edu.au/acadserv/fees/newsis_census_2007.php)

AMENDMENT TO PERSONAL DETAILS

Students wishing to change any of the following on their student record should complete this form.

*correspondence address
*permanent address
*name (documentary evidence must be supplied)

Please note: all correspondence will be sent to the student address nominated as 'correspondence'.

APPLICATION TO TRANSFER COURSE

Any La Trobe student wishing to transfer to another La Trobe course will be required to complete this form.

The student should discuss the transfer with the co-ordinator of the course they wish to transfer to before completing the form. Once completed the co-ordinator will consider the application. Student will be sent a personal record indicating the decision of their application and indicating any credits granted.

Any transfers should be completed before the semester census dates. When completing this form the student should also complete a HECS declaration form and new statistics form, for the course they are transferring to.

APPLICATION FOR SPECIAL CONSIDERATION

Any student wishing to apply for Special Consideration for a subject, due to circumstances which occurred during the year, which they believe will affect their overall result in the subject, should complete this form.

Medical certificates should be attached where required. Once completed return the form to Student Administration or the Administration Officer within your respective department.

REQUEST FOR SPECIAL ARRANGEMENTS FOR ANNUAL EXAMINATIONS

Students who require extended time or special arrangements for exams should complete this form. This form is completed after consultation with the Campus counsellor.
The completed form is to be approved by the subject co-ordinator and returned to Student Administration at least 3 days prior to the scheduled exam. The arrangements will then be made as approved.

In the case of a student requesting alternate arrangements (eg. another day/time) for an examination (granted only under certain circumstances) a request should be completed along with a Statutory Declaration. These are also available from Student Administration.

DISCONTINUATION OF ENROLMENT

Before you decide to discontinue studies, it is recommended that you discuss the matter with a Faculty Adviser of Studies. It is also advisable to consult with staff from the counselling and/or careers services.

Discussion with a Lecturer or an Adviser of Studies does not constitute official notification of an intention to discontinue studies. You must complete a Discontinuation of Enrolment Form available from your local Student Administration Office or Faculty Office. For metropolitan students this form can be lodged at your Student Administration Office or Faculty Office. For regional students the form must be lodged at your local Student Administration Office.

Your student card must be handed in with the Discontinuation of Enrolment Form.

Discontinuation after two-thirds of a unit has been offered will result in KN grade (discontinuation to count as failure) being awarded.

Please refer to the details on Census Dates .

INTERMISSION OF STUDIES

Students who wish to intermit their studies at La Trobe University should complete this form.

The form must be completed and returned to the Course Co-ordinator for consideration. Confirmation will be sent to the student indicating the outcome of the application to intermit and advise when re-enrolment paperwork will be mailed out for them to complete and return.
If students intermit before the census dates, ie Semester 1, 31 March and Semester 2, 31 August they will not be liable for fees for that semester. If the student defers after the census dates, they are liable for fees. The result the student receives for subjects is determined by the date they withdraw.
(http://www.latrobe.edu.au/acadserv/fees/newsis_census_2007.php)

APPLICATION FOR REVIVAL OF ENROLMENT

Students who for some reason have had their enrolment terminated, or have withdrawn from the course and now wish to revive their enrolment and continue their studies should complete this form. The student will be charged a $50 fee to revive their enrolment.

The student should consult the Course co-ordinator, who will discuss the 'Details of Enrolment' section, these subjects will be entered as the revived enrolment.

APPLICATION FOR TRANSCRIPT OF ACADEMIC RECORD

A cost of $15 for the first copy and $2 for each additional copy applies for these transcripts.
Student should complete the form or apply for a transcript in writing to Student Administration with payment. We do not accept credit card details over the phone. We do however accept email requests with credit card details supplied. Please remember to advise of current mailing address. When the transcripts are printed they will be mailed to the students at the address supplied or collected on the date indicated on the form. Please allow 1 day for the processing of this application.

Students who have outstanding monies with the University will not receive Academic Transcripts, until all monies owing have been paid.