Staff Orientation
Welcome to the University
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 I am delighted to welcome you to La Trobe University, and hope that you will enjoy a long and successful career in the University.
You are joining the University at a crucial time for higher education in Australia. Changing times mean changing roles and responsibilities for the universities and for their staff.
In the past ten years the University has developed significantly. Once there was a single campus in Melbourne at Bundoora, but today La Trobe stretches through regional Victoria with campuses at Albury-Wodonga, Beechworth, Bendigo, Mildura and Shepparton.
The University remains a unity, however, and your contribution will be equally vital wherever you are based.
Universities of the twenty-first century are set to pursue an increasingly diversified mission - and they must, of course, become fully internationalised. I am confident that La Trobe is meeting the new challenges successfully. Internationally the University is a leader with many offshore programs and with more than 150 agreements with universities overseas.
Naturally, no university can fulfil its aspirations without the energy and dedication of an excellent staff.
I should like to assure you that your contribution will be highly valued.
Paul Johnson
Vice-Chancellor |
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In the Beginning
New employees will need to have their personal details and salary information entered onto the payroll system before they get paid. A staff number is generated when your details are entered onto the SAP payroll system by a Human Resources officer. If you return your paperwork before you commence, then it is likely that the staff number would have been generated by the time the new employee commences.
On commencement, the new employee should telephone;
Bundoora - Human Resources on 9479 1622, 9479 2030 or 9479 1623;
Bendigo - Human Resources on 054447470;
Other campuses - the new employee's supervisor
to make an appointment in order to complete a number of formalities. The appropriate forms should be completed before making the appointment and these may include the Employee Advice form, UniSuper form with tax file number included, Tax File Number Declaration, Withholding Declaration and these should be brought to the appointment. The new employee's details will be added to the SAP system and a staff number will be generated. Once the new employee is provided with the staff number they can contact Information and Communication Technology to be provided with an account for logging onto their computer and for accessing the Staff OnLine.
Payslips at the University are provided on a system called Staff Online. This is a secure site and is accessed via Internet Explorer. This system is used for:
- booking annual leave, sick leave, long service leave (not half long service leave or double long service leave) all other leave should be booked on a form which is available on the web at - http://www.latrobe.edu.au/hr/forms/leave.htm
- viewing and printing current and previous payslips
- viewing current leave balances
- viewing old leave bookings
- viewing and amending personal details, such as home address, emergency number, bank details
- processing and approval of casual timesheets
- viewing and printing the annual Payment Summary (formerly Group Certificate)
Please note: this information is only available on site and not on personal computers at home, etc.
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La Trobe Card
Each employee is issued with a La Trobe card. The La Trobe card is used for the purposes of
- Staff/student colour photo ID
- Library borrowing
- Transact La Trobe printing & photocopying system
- Library photocopying & network printing
- Café Digital photocopying
- Building Access
Further information on the La Trobe Card is available on the web http://www.latrobe.edu.au/acadserv/welcomecard/
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Orientation Training
Human Resources provide Occupational Health and Safety training for new staff and staff who may have had a casual position and have been offered a full-time/part-time position within the University. It is important that the staff mentioned above attend the training:
- Occupational Health and Safety Policies and Procedures
Information on booking into the Occupational Health and Safety training is available online at - http://www.latrobe.edu.au/hr/orientation
The Equity and Access Unit provides an Equity Staff Development Program which has an on-line training component and a workshop component. The Program provides information on equal opportunity, unlawful discrimination and harassment, disability matters, and cultural diversity matters.
The Program is mandatory for all non-casual staff. Sessional staff are required to participate in
the on-line component, however the workshop component is optional for sessional staff.
Register on line at - http://www.latrobe.edu.au/equity/sdprog.htm
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General Staff (HEO1-9) (not applicable for casual staff)
You will be required to attend the Performance Management Scheme (IPPPS). Please go to the website http://www.latrobe.edu.au/hr/orientation/#IPPPS for session dates, then email your attendance request to:
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Privacy at LTU
La Trobe University is committed to the collection and handling of personal information in accordance with privacy laws.
Please complete the University's online educational module on Understanding Privacy to gain awareness and understanding of requirements pertaining to privacy.
To access and complete this module, please email your request to privacy@latrobe.edu.au or contact the University's Privacy Officer, ext. 2060.
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Other Training Needs may include the following:
PEDS - For academic staff who will be taking on the role of PEDS supervisor, please contact Ms Regi Pascoe on extension 1892.
Recruitment and Selection - Human Resources has a module on Selection and Recruitment which is targeted at La Trobe University staff who participate in selection committees. The module is available on the web at - http://www.latrobe.edu.au/hr/recruitment/module/index.html
Further training needs are available on the web at - http://www.latrobe.edu.au/training/
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University Policies and Procedures
These links provide information about some University policies, procedures and a selection of key resources that may be useful to staff during their employment.
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