Science, Technology and Engineering

Meeting Room - Booking Procedure

School of Engineering & Mathematical Sciences

Booking Procedure

Step 1: Viewing the SEMS Meeting Room availability

Before emailing a booking request for the SEMS Meeting Room, first check the availability of the room.

Open your Exchange Mail Calendar.

Click the right mouse button and select “New Appointment” or click on “New Appointment” on the toolbar.

Click on the “Scheduling” tab.

In the field labelled “Click here to add a name”, type in “SEMS Meeting Room” and press the “Enter” key.

Using the scroll bar along the bottom of the page, navigate forward or backward to the preferred meeting date.

The colour-coded squares indicate the SEMS Meeting Room’s availability (ie: blue indicates it is busy, grey indicates it is available).

If information on the SEMS Meeting Room’s availability cannot be accessed, click on the Check Names icon (circled below). This should refresh the data.

Step 2: Emailing a booking request for the SEMS Meeting Room

When you have determined a suitable time for your meeting according to the availability of the SEMS Meeting Room, click on the “Appointment” tab (in the window that is still open).

You will see that the Calendar has automatically inserted the email address for the SEMS Meeting Room in the “To” field.

In the “Subject” field, type the title of your meeting, including the name of the person who is making the booking. (There is no need to enter any text in the “Location” field.)

Double-check the date, the commencement time and the finishing time of your meeting.

When all details have been completed and checked, click “Send”.

You will receive an email either confirming or declining your meeting. Should you not receive an email after two business days, please contact Michele Mooney on Extension 2107.