Training
in SAP is provided by the Business Systems Unit, with
the aim of adding value to the University by improving the ability
of staff to undertake their roles effectively.
Training
Venues and Accessibility
Formal instructor-led training sessions are held at Bundoora, Bendigo
and Albury/Wodonga campuses. Staff are welcome to attend sessions at any
campus.
Albury/Wodonga - Computer Labs Bendigo - Training@La Trobe training room Bundoora - BSU Training Room
You will be advised of the venue when submitting your training registration,
details of which will be confirmed by email.
Session Cancellation
Please note that sessions with fewer than four (4) participants enrolled
may be cancelled. In this case, you will be notified and invited to register
for another session.
Bendigo
Training sessions at Bendigo campus are held in the
Training@La Trobe
Room 2.03
Engineering Building
Bundoora
Training sessions at the Bundoora Campus are usually held in the
BSU Training room
BSU Training Room
David Myers Building West
Level 1, Room W101
(Staff without card access to the David Myers Building should enter
through the Reception area at the Undercroft.)
Accessibility: The BSU
Training Room is located in the David Myers Building Basement. When
booking for training at this venue, it is important that staff who cannot
easily use stairs contact BSU
Training to request alternative arrangements.
Determining your
Training Requirements
If you're uncertain about what training you'll need, refer to the list
of Access
types and roles, and the requirements of your position.
If you are working in Finance, Human Resources, Procurements
and Business Services and will undertake core functions such as payroll,
creating purchase orders, paying vendors, setting up funds, etc., training
will be organised directly with Business Systems Unit staff
through your supervisor. It is recommended that you attend the Introduction
to SAP if you don't have any prior experience using
SAP.
Training
Session Objectives and Prerequisites
The following modules are offered to new SAP users and most sessions are
run approximately every month at Bundoora campus and quarterly at regional
campuses.
Training manuals are provided at the following sessions, and these can
also be accessed on-line.
The costs associated with SAP training are borne centrally so there is
no charge to participants' areas.
Explanation of SAP roles and password requirements
Navigating SAP menus and running transactions
Creating favourites and personal list items
Searching possible entry lists and inputting data
Note
Attendance at the Introduction to SAP alone will not equip you to perform
specific tasks in SAP as this session is only intended as an introduction
to further training.
Purchasing
(Part 1 - Requisitioning, Part 2 - Goods Receipting)
The SAP Purchasing process is fully covered by these sessions, which are
conducted over a full day or as two half-day sessions.
Part
1 - Requisitioning
Understanding the Purchasing process
Creating Purchase Requisitions
Releasing Requisitions
Running Requisition and Purchase Order
reports
Part
2 - Goods Receipting
Revising the Requisitioning process
Goods receipting both completed and partial
Orders
Complementary
Training
It is strongly recommended that staff undertaking purchasing using SAP
attend the Goods
and Services Tax (GST) training provided by Finance Division.
Please email BSU
Training if you require individual training in this topic.
General
Ledger Journal Entry
Posting expense and revenue journals
Saving journals for later posting
Monitoring and posting saved journals
Printing lists of journals raised
Printing individual journals
Reversing journals
Prerequisites: Familiarity
with SAP. Understanding of financial processes associated with raising
journals. Regular training sessions are not scheduled in General Ledger
Journal Entry.
Please email BSU Training
to request training in this topic.
Assets Reporting
Executing and understanding Asset reports
Viewing individual Assets
Downloading reports into Excel
Minor
Equipment
Creating and maintaining Minor Equipment
records
Copying a retired Asset to a Minor Equipment
record
