Annual leave

Scholarship (APA and LTUPRS) recipients are entitled to up to 20 days recreation or annual leave each year. Your scholarship will continue to be paid during leave.

You must take leave during the tenure of the scholarship – you cannot save it up and take it after you have submitted your thesis. University holidays are not counted in the 20 days leave and you're not expected to work on those days. This leave provision applies to scholarships (Commonwealth Scholarships Guidelines (Research) 2010, s2.25.20).

Full-time candidates who do not have scholarships may also take twenty days leave per year.

Your maximum candidature and end of scholarship dates include recreation leave. Carefully plan and take your leave to maximise your progress and keep your supervisor informed of your plans and when you are taking leave.

Sick leave, maternity leave and personal leave

You can apply for these types of leave using our Leave of absence (Suspension, Sick, Maternity Leave) Application form. It is especially important that you apply for leave if your progress is likely to be delayed. Your leave can include:

  • supporting a partner having a baby
  • caring for a sick child
  • attending a funeral of a close relative.

APA and LTUPRS holders may apply for up to a total of 12 weeks of paid leave for periods of illness lasting longer than 10 days, and up to 12 weeks paid maternity or 5 days parental leave. Paid maternity/parental leave may not be taken within the first twelve months of APA and LTUPRS. (APA leave provisions are outlined in the APA legislation (s2.25.20). LTUPRS have the same provisions as APAs.)

The expiry date of your candidature and the due date for your thesis will be adjusted to allow for leave, so it is important that your leave is approved by your Graduate Research Coordinator and School Graduate Research Coordinator or Head of School, and recorded by the Graduate Research School.

If you are an international student who has personal leave you should check with La Trobe International and Department of Immigration and Border Protection staff to ensure that your visa remains valid and extends to your updated enrolment expiry date.

Forms and resources

All our forms are available to download from our forms and resources page.