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School of Public HealthAdministrative forms and informationVariation of EnrolmentYou may enrol and withdraw in units anytime up till the unit census dates as follows: Standard census dates
Note: Some units are taught in non-standard teaching periods and have different census dates. For more information regarding census dates please view the following link: 2007 census dates for non-standard teaching periods. For confirmation of census dates please contact your Postgraduate Administration Officer. If you know what unit/s you wish to enrol or withdraw from, please fill out the "Variation of Enrolment", sign it and return to the postgraduate administration officer via post, fax or email. Important note: See Addendum. Intermission of StudiesStudents may take up to two semesters off at a time during their course. If you would like to take a break from your studies, please fill out the attached “Intermission” form and fax / post back to the relevant postgraduate administration office. Applications will be acknowledged via your student email. Your record will not reflex an intermission status until the start of the semester when you are in intermission. Important note: You must return and re-enrol when you are due or make other arrangements to extend your intermission. If you fail to return after your intermission, or make other arrangements, may result in your enrolment becoming lapsed and a loss of your CSP/HECS place (if applicable). Please note that university policy requires you to finish your course within a certain time period, unless a special agreement has been made. The general rule is double the full-time length of the course, plus one year. See Addendum Special ConsiderationIf you wish to apply for special consideration for a unit, for example if you have suffered an illness or difficult personal circumstances which have affected your ability to study you must fill out the attached Special Consideration form in triplicate and submit:
Advanced StandingAdvanced standing may be granted for relevant subjects done at a postgraduate level at another university or, on occasion, for relevant work experience. Any request for advanced standing should be discussed with your course coordinator.* Once you have spoken with your course coordinator you should:
*MPH students only: Advanced standing is usually organised in the second year of your course. Generally speaking, if you have two or more years relevant work experience you will be granted 4 subjects in credit, bringing the MPH from a 16 unit degree down to a 12 unit degree. In addition, if you have relevant post graduate qualifications, this may also be taken into consideration. Cross Institutional EnrolmentCross Institutional Enrolment form Postgraduate students may be able to undertake a unit of postgraduate study at another university (Further information for MPH students). To do so you must: a. Contact your course coordinator and advise them on the unit you wish to take. They may verbally approve your cross-institutional enrolment or request you to provide more information. b. Once approved, please contact the postgraduate office advising us of your request. We will then provide you with a letter, stating our approval for your application to the other university. c. Contact the other university and make an application for the unit, providing them with the approval letter from La Trobe. d. Once your application has been approved by the other university, please fill in, sign and submit the “Cross Institutional Enrolment” form, filling out section “A” and “B” only. This form should be submitted to the relevant postgraduate office with
e. Applications will be acknowledged via your student email. A further confirmation email will be sent once the unit has been entered on your record. f. On completion of the cross-institutional unit you will need to provide your result to us, in writing for entry into your record. Once your results have been entered into your record we will send you a confirmation email. (Further information for MPH students) MPH students only: may take up to 2 or 3 units at another university. When successfully completed, the unit will be credited to you MPH record. This does not include Part 1 consortium units studied at the University of Melbourne. (Consortium units are counted as a La Trobe unit). MPH students only: If you are taking a unit at a consortium university, the MPH office will automatically obtain your results and enter into your record. If your subject was taken at a non-consortium university, the aforementioned (f) applies. IMPORTANT NOTE – Enrolment and withdrawal of the unit MUST be made at BOTH La Trobe and the other university prior to the relevant census date. Course TransferIf you wish to transfer to a different course at La Trobe, you should first discuss this matter with your course coordinator as well as the course coordinator of the other course.
*MPH students only: this procedure is not applicable to transferring your MPH to another university in the consortium. DiscontinuationShould you wish to withdraw from your course you should first discuss this matter with your course coordinator. If you would still like to withdraw from your course, please fill out the “Discontinuation” form and send it to the relevant postgraduate administration office. Applications will be acknowledged via your student email account and a further confirmation email will be sent when the discontinuation is complete. Discontinuation must be made before census date. Please visit the following website for more information. http://www.latrobe.edu.au/acadserv/fees/newsis_census_2007.php Note: If you want to discontinue and not transfer to another course, you should consider taking an intermission for 6 or 12 months which will allow you time to consider your options. *For MPH students only: this procedure also applies for transferring your MPH to another university in the VCPH. In this case you should organise and confirm your enrolment at the other university before withdrawing from the MPH at La Trobe. On transfer approval you may request a copy of your academic record from us. This will assist you in applying for advanced standing at your new institution. See Addendum. Addendum to Variation of Enrolment, Intermission of Studies and Discontinuation of Enrolment formsJuly 2005: Credits or overpayments to enrolment fees usually arise from variations to enrolment, discontinuation of course enrolments and intermission of studies. These credits are not automatically refunded. Students must apply via an "Application for Refund" form. Should your enrolment be varied, intermitted or discontinued resulting in an overpayment of enrolment fees, you will be given an opportunity to nominate whether you wish to have the monies credited against current and future liabilities with the University. Current and future liabilities are defined as monies outstanding to the University which may arise from Library loans or fines, non payment of financial assistance loans, monies owing to commercial areas of the University such as (but not limited to) accommodation or child care services, or student contribution fees. In July and November of each year the Fees and HECS Office will notify students who have a credit balance and request to consent to allocate these funds against current and future liabilities. If you need assistance with any of these forms please contact your course co-ordinator. Administration Officer contact detailsFor Art Therapy, Counselling and Human Services & Counselling Psychology Margaret Amarant
For Master of Public Health Christine Neil For all other courses Sonia Chiappa Content Approved by: Head of School
Page maintained by: Postgraduate Officer Last Updated: 18 January, 2008 |