Health Sciences

School of Public Health

School Policies

Policy and Procedures relating to the Submission of Assignments

1. Principles

1.1 Procedures & Submission by Due Date
Subject coordinators will provide information regarding submission procedures and the due dates and times on the subject guides distributed at the commencement of the semester in which the subject is taught.

1.2 Penalty for Late Submission
Assignments which are submitted after the published due date without prior approval from the subject coordinator will incur a marking penalty.

Normally the penalty will be a reduction of 5% of the total marks available for the work for each day overdue (for example, a piece of work submitted one day late without prior approval and marked at 80% would receive a penalty of 5% x 80%, reducing the final mark to 76%).

 

2. Procedures for the Submission of Assignments

Unless stated otherwise on the subject guide:

2.1 All assignments are to be submitted via the "Assignment Box", Reception, School of Public Health, HS1 Building.


2.2 Each assessment item is to have attached to it a completed School of Public Health "Assignment Submission Form". This form contains a "Statement of Authorship" which must be completed and signed in respect of each item of work submitted.


2.3 In order to protect your privacy and the confidentiality of your submitted work you are advised to attach a large envelope (suitably addressed with your name and student number), to the back of your assignment. On return, your marked assignment will be placed in the envelope and await collection in the collection boxes in the entrance foyer, ground floor, School of Public Health.

If you require your assignment posted to you, you should ensure that the envelope is properly stamped and self addressed. Envelopes are available for purchase from the School Reception Office at 20 cents each.


2.4 Work must be submitted by 4.30 pm on the due date unless an approved extension has been granted by the relevant member of the teaching staff.

2.5 Post graduate subject coordinators can provide the option of email submission of assignments. This option is normally not available at the undergraduate level but may be permitted for particular undergraduate subjects e.g. those with small enrolments. If the option of email submissions are offered, the following protocol must be observed.

3. Procedures for the Submission of Assignments by email

Submission of assignments by email is limited to post graduate subjects. Email submission is generally NOT permitted for undergraduate subjects, however, Lecturers in charge of undergraduate subjects with small student numbers, may offer their students the opportunity to submit emailed assignments.

The following procedures apply;

3.1. Nomination of assignments for email submission

In the subject guide, the Subject Coordinator will nominate the assignments for which email submission is accepted. Those students who do not wish to lodge their assignments by email may continue to do so under the normal arrangement for the submission of hardcopy work.

The email address for the receipt of emailed assignments will be specified together with the submission dates and other relevant details.

3.2. Cover Sheet for the lodgement of Student's emailed work.

Student's wishing to submit their assignments by email must complete and lodge the "eMail Submission Form" as a cover sheet with their submitted work.

Work submitted without a completed cover sheet will not be accepted.

3.3 Confirmation / authentication of emailed submitted work. ("Statement of Authorship")

The same requirements will apply for the confirmation and authentication of submitted work by completion of the "Statement of Authorship", as detailed on the "email Submission Form", as apply for hard copy work, except that a hard copy signature is not required. Receipt of an assignment by email from the student's email address and the completion of the submission form, will result in the work being deemed to have been certified by the student.

3.4 Due Date for Submission

The due date for submission will be the same as for hard copy, and the treatment of late submissions will be in accordance with the School's Late Submission policy. The subject guide will specify whether 5pm or another specified hour is to be regarded as 'close of business'.

3.5 Assignment format requirements

The normal formatting requirements apply, and in addition:

3.5.1 Each page must be consecutively numbered at the bottom of each page; eg. 'Page 1 of 10 Pages', or '1/10 pages'

3.5.2 Each assignment should be submitted in one file. If there are attachments which cannot be included in the main file, any separate file must be labelled appropriately.

3.6 File Naming and Format requirements

3.6.1 The file name should consist of [Student surname] [last 3 letters of subject code] [assignment identifier such as 'assignment 1'] in that order.

3.6.2 Files may be compacted (zipped) if necessary.

3.7 Receipt and Circumstance of a Failed transmission

3.7.1 The lecturer/tutor will send an acknowledgement of receipt immediately. If an acknowledgement is not received, the student must assume the email was not received, and contact the subject coordinator immediately.

3.7.2 If a virus is found attached to the submission or if the submission is corrupted in any way which renders it unreadable or inconsistent, it will not be marked and will be returned to the student for immediate re-submission.

 

4. Collection of Assignments

Unless otherwise advised by your Lecturer;- all marked assignments will be returned to students for collection from the collection boxes in the entrance foyer, School of Public Health, Ground floor HS1 Building. Please refer to 2.3 above re the supply of envelopes for confidential returns.

Returned work which is judged to contain sensitive material or attachments will be held under confidential cover in the School Office and may be obtained from the Receptionist.

Issued SPH 3 March 2004