Administrative Policies
All documents are provided in PDF format
Alumni & Advancement
Finance and Resource Planning
Corporate Planning and Reporting
Accounting for Donations and Bequests Policy [PDF File 32.6 KB]
Accounting for Donations and Bequests Procedure [PDF File 39.4 KB]
Accounting for Student Fees and Grant Funding Policy [PDF File 42.3 KB]
Accounting for Student Fees and Grant Funding Procedure [PDF File 74.4 KB]
Accounting for Research Grants Policy [PDF File 28.6 KB]
Accounting for Research Grants Procedure [PDF File 54.6 KB]
Accounting for Scholarships and Prizes Policy [PDF File 28.4 KB]
Accounting for Scholarships and Prizes Procedure [PDF File 42.8 KB]
Asset Definition - Asset Class Procedure [PDF File 118.5 KB]
Asset Disposal-Sale Procedure [PDF File 127.0 KB]
Asset Management Policy [PDF File 41.0 KB]
Asset Purchase-Asset Under Construction Procedure [PDF File 79.7 KB]
Asset Stock Take Policy [PDF File 36.3 KB]
Asset Stock Take Procedure [PDF File 125.9 KB]
Brought Forward Balances Policy [PDF File 32.3 KB]
Brought Forward Balances Procedure [PDF File 37.3 KB]
Budgeting Policy [PDF File 32.7 KB]
Budgeting Procedure [PDF File 178.0 KB]
Burglary, Larceny, Loss of University Property Policy [PDF File 31.4 KB]
Cash Management Procedure [PDF File 39.6 KB]
Damage of Personal Property Policy [PDF File 35.5 KB]
Financial Accounting Policy [PDF File 32.2 KB]
Financial Forecasting Policy [PDF File 32.5 KB]
Financial Forecasting Procedure [PDF File 68.0 KB]
Heritage Asset Procedure [PDF File 27.1 KB]
Investment Governance Procedure [PDF File 45.5 KB]
Investment Impairment Policy [PDF File 39.1 KB]
Investment Objectives Procedure [PDF File 40.1 KB]
Investment Policy [PDF File 33.0 KB]
La Trobe University Bank Account Policy [PDF File 31.4 KB]
La Trobe University Bank Account Procedure [PDF File 37.6 KB]
Management Reporting Policy [PDF File 28.6 KB]
Management Reporting Procedure [PDF File 69.2 KB]
Patents and Royalties Policy [PDF File 31.6 KB]
Portable and Attractive Items Policy [PDF File 36.5 KB]
Portable and Attractive Items Procedure [PDF File 56.4 KB]
Property on Loan, lease or Hire Policy [PDF File 34.2 KB]
Property On Loan, Lease or Hire Procedure [PDF File 50.0 KB]
Financial Operations
Accommodation Policy [PDF File 36.4 KB]
Accommodation Procedure [PDF File 33.8 KB]
Class of Air Travel Policy [PDF File 42.1 KB]
Class of Air Travel Procedure [PDF File 38.3 KB]
Collection and Receiving of Money Policy [PDF File 32.9 KB]
Collection and Receiving of Money Procedure [PDF File 110.1 KB]
Frequent Flyer Schemes Policy [PDF File 34.4 KB]
Frequent Flyer Schemes Procedure [PDF File 32.9 KB]
Incurring Expenditure Policy [PDF File 51.9 KB]
Incurring Expenditure Procedure [PDF File 129.2 KB]
Independent Services Contractor Policy [PDF File 34.7 KB]
Independent Services Contractor Procedure [PDF File 91.8 KB]
Passports and Visas Policy [PDF File 32.3 KB]
Passports and Visas Procedure [PDF File 33.2 KB]
Payment of Money to Outside Persons & Firms Procedure [PDF File 66.3 KB]
Payment of Money to Outside Persons and Organisations Policy [PDF File 40.3 KB]
Payment of Moneys due to Staff Members Policy [PDF File 42.5 KB]
Payment of Moneys due to Staff Members Procedures [PDF File 55.3 KB]
Procurement Policy [PDF File 44.0 KB]
Procurement Procedure [PDF File 131.3 KB]
Purchasing Card Policy [PDF File 31.9 KB]
Purchasing Card Procedure [PDF File 99.6 KB]
Statutory Requirements for Committee Policy [PDF File 47.5 KB]
Statutory Requirements Committee Procedure [PDF File 78.9 KB]
Taxation Policy [PDF File 36.1 KB]
Taxation Procedure [PDF File 133.4 KB]
Travel Expenses Policy [PDF File 40.0 KB]
Travel Expenses Procedure [PDF File 63.5 KB]
Travel Management Policy [PDF File 61.1 KB]
Student Financial Policies
Late Enrolment Fee Policy [PDF File 38.0 KB]
Late Enrolment Fee Procedure [PDF File 41.5 KB]
OS-HELP Loans Policy [PDF File 32.8 KB]
OS-HELP Loans Procedure [PDF File 79.3 KB]
Refund of Course Money Policy [PDF File 44.1 KB]
Refund of Tuition Fees (Domestic Students) Procedure [PDF File 71.6 KB]
Remission of Debt Policy [PDF File 44.9 KB]
Remission of Debt Procedure [PDF File 67.7 KB]
Students' Loan Fund Policy [PDF File 37.2 KB]
Students' Loan Fund Procedure Schedules A, B and C [PDF File 68.6 KB]
Governance
Audit/Risk Management
Compliance Policy [PDF File 34.7 KB]
Compliance Procedures [PDF File 49.5 KB]
Critical Incident Management Policy [PDF File 37.8 KB]
Critical Incident Management Procedure [PDF File 44.9 KB]
Fiscal Misconduct Policy [PDF File 36.7 KB]
Fraud and Corruption Management Policy [PDF File 37.3 KB]
Fraud and Corruption Management Procedure [PDF File 54.5 KB]
OHS Consultation Procedure [PDF File 39.9 KB]
OHS Contractor Procedure [PDF File 64.4 KB]
OHS Designated Work Groups and HSR Election Procedures [PDF File 51.0 KB]
OHS Emergency Control Procedure [PDF File 53.3 KB]
OHS Incident Procedure [PDF File 54.6 KB]
OHS Issue Resolution Procedure [PDF File 54.3 KB]
OHS Management Responsibilities [PDF File 65.5 KB]
Occupational Health and Safety Policy [PDF File 37.3 KB]
OHS Rehabilitation and Return to Work Procedure [PDF File 43.1 KB]
OHS Rehabilitation Policy [PDF File 36.6 KB]
OHS Right of Entry Procedure [PDF File 56.2 KB]
OHS Risk Control Procedure [PDF File 56.9 KB]
OHS Smoking Policy [PDF File 36.1 KB]
OHS Training and Information Procedure [PDF File 52.7 KB]
OHS Work Permits and Access Procedure [PDF File 51.8 KB]
Responding to Internal Audit Reports Policy [PDF File 34.6 KB]
Responding to Internal Audit Reports Procedure [PDF File 42.3 KB]
Equality and Diversity
Children on Campus Policy [PDF File 46.3 KB]
Children on Campus Procedures [PDF File 50.9 KB]
Conscientious Objections Policy [PDF File 41.4 KB]
Conscientious Objections Procedure [PDF File 42.6 KB]
Disabilities, Mental Health Illness and/or ongoing Medical Conditions Policy [PDF File 42.5 KB]
Equality and Diversity Awareness Program - Staff Attendance Policy [PDF File 46.7 KB]
Equal Opportunity Policy [PDF File 54.5 KB]
Sexual Harassment, Harassment and Discrimination Policy [PDF File 49.8 KB]
Sexual Harassment, Harassment and Discrimination Guidelines [PDF File 229.9 KB]
Student Complaints Management Guidelines [PDF File 58.1 KB]
Student Complaints Management Policy [PDF File 42.0 KB]
Governance
Changes to Registered Providers' Ownership or Management Policy [PDF File 36.5 KB]
Destroying University Records Procedure [PDF File 42.2 KB]
Developing University Policies [PDF File 44.0 KB]
Developing University Policy - Procedures [PDF File 58.6 KB]
Donating Records to the University Archives Procedure [PDF File 41.5 KB]
Energy Reduction Policy [PDF File 47.6 KB]
Environmental Sustainability Policy [PDF File 42.8 KB]
Performance Management Procedures - Vice-Chancellor [PDF File 37.8 KB]
Performance Management Procedures - Senior Appointments [PDF File 36.7 KB]
Sustainable Travel Policy [PDF File 41.8 KB]
Transferring Records to the University Archives Procedure [PDF File 42.2 KB]
University Archives Access Policy [PDF File 45.2 KB]
University Archives Access Procedure [PDF File 46.7 KB]
University Archives Collection Policy [PDF File 45.8 KB]
Working with Children Policy [PDF File 43.7 KB]
Working with Children Procedures - Staff [PDF File 61.8 KB]
Working with Children Students Procedures [PDF File 63.3 KB]
Legal and Contracts
Commercial Activities Policy [PDF File 42.6 KB]
Commercial Activities Procedure [PDF File 71.5 KB]
Contract Signing Policy [PDF File 36.8 KB]
La Trobe University Commercial Activities Guidelines [PDF File 1.2 MB]
Legal Process and Approval of Contracts Procedure [PDF File 48.0 KB]
Legal Process and Approval of Contracts Policy [PDF File 40.8 KB]
Privacy - Health Information Policy [PDF File 36.4 KB]
Privacy - Health Information Procedure [PDF File 49.7 KB]
Privacy - Personal Information Policy [PDF File 35.8 KB]
Privacy - Personal Information Procedure [PDF File 48.6 KB]
Library
Access to Licenced Electronic Information Resources Policy [PDF File 32.6 KB]
Access to Licenced Electronic Information Resources Procedure [PDF File 41.1 KB]
Information Literacy Policy [PDF File 48.0 KB]
Information Literacy Procedure [PDF File 153.1 KB]
Information and Communications Technology
Governance
ICT Governance
Website Management Development
Infrastructure
Buildings and Grounds
Infrastructure and Operations
Estates
Facilities Management
Infrastructure and Operations
Marketing and Engagement
Marketing and Engagement
People and Culture
Conduct & Compliance
Acceptance of Gifts, Benefits & Hospitality Procedure [PDF File 49.5 KB]
Conflicts of Interest Procedure [PDF File 61.8 KB]
Declaration of Private Interests Procedure [PDF File 43.3 KB]
Grievance Resolution Procedure [PDF File 50.0 KB]
Grievance Resolution (Workplace Bullying) Procedure [PDF File 77.5 KB]
La Trobe University Code of Conduct [PDF File 61.6 KB]
Misconduct Procedure [PDF File 49.5 KB]
Prevention of Workplace Bullying & Occupational Violence Procedure [PDF File 64.8 KB]
Representing the University (Public Utterances) Procedure [PDF File 38.0 KB]
Sexual Harassment, Harassment and Discrimination Procedure [PDF File 71.0 KB]
General Policies
Academic Promotions Evidence Matrix [PDF File 111.0 KB]
Academic Promotions Policy [PDF File 48.8 KB]
Academic Promotions Procedure [PDF File 105.2 KB]
Awarding of Title - Charles La Trobe Professor - Policy [PDF File 36.4 KB]
Awarding of Title - Charles La Trobe Professor - Procedure [PDF File 45.4 KB]
Library Professional Staff Promotions Matrix [PDF File 72.1 KB]
Library Professional Staff Promotions Policy [PDF File 43.5 KB]
Library Professional Staff Promotions Procedure [PDF File 120.9 KB]
Organisation Development & Learning
Recruitment, Selection & Appointment
Appointment of Distinguished Professors Policy [PDF File 36.3 KB]
Appointment of Distinguished Professors Procedure [PDF File 43.0 KB]
Emeritus Professor Appointments Procedure [PDF File 49.7 KB]
Head of Department Appointment Procedure [PDF File 43.3 KB]
Head of School Appointment Procedure [PDF File 44.9 KB]
Position Nomenclature Procedure [PDF File 60.8 KB]
Professors of Professional Practice Appointment Procedure [PDF File 46.5 KB]
Remuneration & Benefits
Workforce Management
Accrued Day Off - Professional and Administrative Staff Procedure [PDF File 39.6 KB]
Hours of Work - Professional and Administrative Staff Procedure [PDF File 35.1 KB]
Overtime - Professional and Administrative Staff Procedure [PDF File 36.1 KB]
Paid Additional Work within the University - Full Time Staff Procedure [PDF File 42.4 KB]
Pre-Retirement Contracts Procedure [PDF File 82.3 KB]
Redeployment Procedure [PDF File 58.8 KB]
Secondment Procedure [PDF File 48.0 KB]
Types of Employment Procedure [PDF File 44.5 KB]
Work Experience Placement, Cadetship or Internship Procedure [PDF File 51.6 KB]
Workforce Planning,Organisational Development and Leadership development
Quality
Quality Assurance
Quality Assurance & Quality Enhancement
Student Administration
General
General Policies
ASCED Classification of Subject Disciplines Guidelines [PDF File 46.8 KB]
ASCED Classification of Subject Disciplines Policy [PDF File 42.2 KB]
ASCED Classification of Subject Disciplines Procedures [PDF File 82.6 KB]
Authorising Broadcast Emails Procedures [PDF File 55.3 KB]
Electronic Mail (Email) for Official Correspondence Guidelines [PDF File 101.4 KB]
Electronic Mail (Email) for Official Correspondence Policy [PDF File 42.9 KB]
Electronic Mail (Email) for Official Correspondence Procedure [PDF File 41.8 KB]
Qualifications Issuance Policy [PDF File 42.8 KB]
Qualifications Issuance Procedure [PDF File 53.1 KB]
Standard Specifications for Testamurs Procedures [PDF File 19.7 KB]
