Administrative Policies
All documents are provided in PDF format
Development
Finance and Resource Planning
Corporate Planning and Reporting
Accounting for Scholarships and Prizes Policy [PDF File 28.4 KB]
Accounting for Scholarships and Prizes Procedure [PDF File 42.8 KB]
Asset Definition - Asset Class Procedure [PDF File 118.5 KB]
Asset Disposal-Sale Procedure [PDF File 127.0 KB]
Asset Management Policy [PDF File 41.0 KB]
Asset Purchase-Asset Under Construction Procedure [PDF File 79.7 KB]
Asset Stock Take Policy [PDF File 36.3 KB]
Asset Stock Take Procedure [PDF File 125.9 KB]
Brought Forward Balances Policy [PDF File 32.3 KB]
Brought Forward Balances Procedure [PDF File 37.3 KB]
Budgeting Policy [PDF File 32.7 KB]
Budgeting Procedure [PDF File 178.0 KB]
Burglary, Larceny, Loss of University Property Policy [PDF File 31.4 KB]
Cash Management Procedure [PDF File 39.6 KB]
Damage of Personal Property Policy [PDF File 35.5 KB]
Accounting for Donations and Bequests Policy [PDF File 32.6 KB]
Accounting for Donations and Bequests Procedure [PDF File 39.4 KB]
Financial Accounting Policy [PDF File 32.2 KB]
Financial Forecasting Policy [PDF File 32.5 KB]
Financial Forecasting Procedure [PDF File 68.0 KB]
Heritage Asset Procedure [PDF File 27.1 KB]
Investment Governance Procedure [PDF File 45.5 KB]
Investment Objectives Procedure [PDF File 40.1 KB]
Investment Policy [PDF File 33.0 KB]
La Trobe University Bank Account Policy [PDF File 31.4 KB]
La Trobe University Bank Account Procedure [PDF File 37.6 KB]
Management Reporting Policy [PDF File 28.6 KB]
Management Reporting Procedure [PDF File 69.2 KB]
Patents and Royalties Policy [PDF File 31.6 KB]
Portable and Attractive Items Policy [PDF File 36.5 KB]
Portable and Attractive Items Procedure [PDF File 56.4 KB]
Property on Loan, lease or Hire Policy [PDF File 34.2 KB]
Property On Loan, Lease or Hire Procedure [PDF File 50.0 KB]
Accounting for Research Grants Policy [PDF File 28.6 KB]
Accounting for Research Grants Procedure [PDF File 54.6 KB]
Accounting for Student Fees and Grant Funding Policy [PDF File 42.3 KB]
Accounting for Student Fees and Grant Funding Procedure [PDF File 74.4 KB]
Financial Operations
Accommodation Policy [PDF File 36.4 KB]
Accommodation Procedure [PDF File 33.8 KB]
Class of Air Travel Policy [PDF File 42.1 KB]
Class of Air Travel Procedure [PDF File 38.3 KB]
Collection and Receiving of Money Policy [PDF File 32.9 KB]
Collection and Receiving of Money Procedure [PDF File 110.1 KB]
Frequent Flyer Schemes Policy [PDF File 34.4 KB]
Frequent Flyer Schemes Procedure [PDF File 32.9 KB]
Incurring Expenditure Policy [PDF File 51.9 KB]
Incurring Expenditure Procedure [PDF File 129.2 KB]
Independent Services Contractor Policy [PDF File 34.7 KB]
Independent Services Contractor Procedure [PDF File 91.8 KB]
Passports and Visas Policy [PDF File 32.3 KB]
Passports and Visas Procedure [PDF File 33.2 KB]
Payment of Money to Outside Persons & Firms Procedure [PDF File 66.3 KB]
Payment of Money to Outside Persons and Organisations Policy [PDF File 40.3 KB]
Payment of Moneys due to Staff Members Policy [PDF File 42.5 KB]
Payment of Moneys due to Staff Members Procedures [PDF File 55.3 KB]
Procurement Policy [PDF File 44.0 KB]
Procurement Procedure [PDF File 131.3 KB]
Purchasing Card Policy [PDF File 31.9 KB]
Purchasing Card Procedure [PDF File 99.6 KB]
Statutory Requirements for Committee Policy [PDF File 47.5 KB]
Statutory Requirements Committee Procedure [PDF File 78.9 KB]
Taxation Policy [PDF File 36.1 KB]
Taxation Procedure [PDF File 133.4 KB]
Travel Expenses Policy [PDF File 40.0 KB]
Travel Expenses Procedure [PDF File 63.5 KB]
Travel Management Policy [PDF File 61.1 KB]
Student Financial Policies
Late Enrolment Fee Policy [PDF File 38.0 KB]
Late Enrolment Fee Procedure [PDF File 41.5 KB]
OS-HELP Loans Policy [PDF File 32.8 KB]
OS-HELP Loans Procedure [PDF File 79.3 KB]
Refund of Course Money Policy [PDF File 44.1 KB]
Refund of Tuition Fees (Domestic Students) Procedure [PDF File 71.6 KB]
Remission of Debt Policy [PDF File 44.9 KB]
Remission of Debt Procedure [PDF File 67.7 KB]
Students' Loan Fund Policy [PDF File 37.2 KB]
Students' Loan Fund Procedure Schedules A, B and C [PDF File 68.6 KB]
Governance
Audit/Risk Management
Compliance Policy [PDF File 34.7 KB]
Compliance Procedures [PDF File 49.5 KB]
Critical Incident Management Policy [PDF File 37.8 KB]
Critical Incident Management Procedure [PDF File 44.9 KB]
Fiscal Misconduct Policy [PDF File 36.7 KB]
Fraud and Corruption Management Policy [PDF File 37.3 KB]
Fraud and Corruption Management Procedure [PDF File 54.5 KB]
OHS Consultation Procedure [PDF File 39.9 KB]
OHS Contractor Procedure [PDF File 64.4 KB]
OHS Designated Work Groups and HSR Election Procedures [PDF File 51.0 KB]
OHS Emergency Control Procedure [PDF File 53.3 KB]
OHS Incident Procedure [PDF File 54.6 KB]
OHS Issue Resolution Procedure [PDF File 54.3 KB]
OHS Management Responsibilities [PDF File 65.5 KB]
Occupational Health and Safety Policy [PDF File 37.3 KB]
OHS Rehabilitation and Return to Work Procedure [PDF File 43.1 KB]
OHS Rehabilitation Policy [PDF File 36.6 KB]
OHS Right of Entry Procedure [PDF File 56.2 KB]
OHS Risk Control Procedure [PDF File 56.9 KB]
OHS Smoking Policy [PDF File 36.1 KB]
OHS Training and Information Procedure [PDF File 52.7 KB]
OHS Work Permits and Access Procedure [PDF File 51.8 KB]
Responding to Internal Audit Reports Policy [PDF File 34.6 KB]
Responding to Internal Audit Reports Procedure [PDF File 42.3 KB]
Equality and Diversity
Children on Campus Policy [PDF File 46.3 KB]
Children on Campus Procedures [PDF File 50.9 KB]
Equality and Diversity Awareness Program - Staff Attendance Policy [PDF File 46.7 KB]
Equal Opportunity Policy [PDF File 54.5 KB]
Sexual Harassment, Harassment and Discrimination Policy [PDF File 49.8 KB]
Sexual Harassment, Harassment and Discrimination Guidelines [PDF File 229.9 KB]
Student Complaints Management Guidelines [PDF File 58.1 KB]
Student Complaints Management Policy [PDF File 42.0 KB]
Governance
Changes to Registered Providers' Ownership or Management Policy [PDF File 36.5 KB]
Destroying University Records Procedure [PDF File 42.2 KB]
Developing University Policies [PDF File 44.0 KB]
Developing University Policy - Procedures [PDF File 58.6 KB]
Donating Records to the University Archives Procedure [PDF File 41.5 KB]
Energy Reduction Policy [PDF File 47.6 KB]
Environmental Sustainability Policy [PDF File 42.8 KB]
Performance Management Procedures - Vice-Chancellor [PDF File 37.8 KB]
Performance Management Procedures - Senior Appointments [PDF File 36.7 KB]
Sustainable Travel Policy [PDF File 40.2 KB]
Transferring Records to the University Archives Procedure [PDF File 42.2 KB]
University Archives Access Policy [PDF File 45.2 KB]
University Archives Access Procedure [PDF File 46.7 KB]
University Archives Collection Policy [PDF File 45.8 KB]
Working with Children Policy [PDF File 43.7 KB]
Working with Children Procedures - Staff [PDF File 61.8 KB]
Working with Children Students Procedures [PDF File 63.3 KB]
Legal and Contracts
Commercial Activities Policy [PDF File 42.6 KB]
Commercial Activities Procedure [PDF File 71.5 KB]
Contract Signing Policy [PDF File 36.8 KB]
La Trobe University Commercial Activities Guidelines [PDF File 1.2 MB]
Legal Process and Approval of Contracts Procedure [PDF File 48.0 KB]
Legal Process and Approval of Contracts Policy [PDF File 40.8 KB]
Privacy - Health Information Policy [PDF File 36.4 KB]
Privacy - Health Information Procedure [PDF File 49.7 KB]
Privacy - Personal Information Policy [PDF File 35.8 KB]
Privacy - Personal Information Procedure [PDF File 48.6 KB]
Trade Practices Compliance Policy [PDF File 32.5 KB]
Trade Practices Compliance Procedure [PDF File 51.0 KB]
Library
Access to Licenced Electronic Information Resources Policy [PDF File 32.6 KB]
Access to Licenced Electronic Information Resources Procedure [PDF File 41.1 KB]
Information Literacy Policy [PDF File 48.0 KB]
Information Literacy Procedure [PDF File 136.9 KB]
Information and Communications Technology
Governance
ICT Governance
Website Management Development
Infrastructure
Buildings and Grounds
Infrastructure and Operations
Estates
Facilities Management
Infrastructure and Operations
Marketing and Engagement/Development
Grants/Funding
Donor Rights Policy [PDF File 38.2 KB]
Donor Rights Procedure [PDF File 36.9 KB]
External Prizes Policy [PDF File 41.2 KB]
External Prizes Procedure [PDF File 49.8 KB]
Fundraising Policy [PDF File 42.2 KB]
Fundraising Procedure [PDF File 43.6 KB]
Gift Policy [PDF File 42.9 KB]
Gift Procedure [PDF File 44.5 KB]
Marketing and Engagement
People and Culture
Conduct & Compliance
Acceptance of Gifts, Benefits & Hospitality Procedure [PDF File 49.5 KB]
Conflicts of Interest Procedure [PDF File 61.8 KB]
Grievance Resolution Procedure [PDF File 50.0 KB]
Grievance Resolution (Workplace Bullying) Procedure [PDF File 77.5 KB]
La Trobe University Code of Conduct [PDF File 61.6 KB]
Misconduct Procedure [PDF File 49.5 KB]
Prevention of Workplace Bullying & Occupational Violence Procedure [PDF File 64.8 KB]
Declaration of Private Interests Procedure [PDF File 43.3 KB]
Representing the University (Public Utterances) Procedure [PDF File 38.0 KB]
Sexual Harassment, Harassment and Discrimination Procedure [PDF File 71.0 KB]
General Policies
Academic Promotions Evidence Matrix [PDF File 111.0 KB]
Academic Promotions Policy [PDF File 48.8 KB]
Academic Promotions Procedure [PDF File 105.2 KB]
Awarding of Title - Charles La Trobe Professor - Policy [PDF File 36.4 KB]
Awarding of Title - Charles La Trobe Professor - Procedure [PDF File 45.4 KB]
Library Professional Staff Promotions Matrix [PDF File 72.1 KB]
Library Professional Staff Promotions Policy [PDF File 43.5 KB]
Library Professional Staff Promotions Procedure [PDF File 120.9 KB]
Organisation Development & Learning
Recruitment, Selection & Appointment
Appointment of Distinguished Professors Policy [PDF File 36.3 KB]
Appointment of Distinguished Professors Procedure [PDF File 43.0 KB]
Emeritus Professor/Scholar Appointments Procedure [PDF File 49.8 KB]
Head of Department Appointment Procedure [PDF File 43.3 KB]
Head of School Appointment Procedure [PDF File 44.9 KB]
Position Nomenclature Procedure [PDF File 60.8 KB]
Professors of Professional Practice Appointment Procedure [PDF File 46.5 KB]
Remuneration & Benefits
Workforce Management
Accrued Day Off - Professional and Administrative Staff Procedure [PDF File 39.6 KB]
Hours of Work - Professional and Administrative Staff Procedure [PDF File 35.1 KB]
Overtime - Professional and Administrative Staff Procedure [PDF File 36.1 KB]
Paid Additional Work within the University - Full Time Staff Procedure [PDF File 42.4 KB]
Pre-Retirement Contracts Procedure [PDF File 44.7 KB]
Redeployment Procedure [PDF File 58.8 KB]
Secondment Procedure [PDF File 48.0 KB]
Types of Employment Procedure [PDF File 44.5 KB]
Work Experience Placement, Cadetship or Internship Procedure [PDF File 49.0 KB]
Workforce Planning,Organisational Development and Leadership development
Quality
Quality Assurance
Quality Assurance & Quality Enhancement
Student Administration
General
General Policies
ASCED Classification of Subject Disciplines Guidelines [PDF File 46.8 KB]
ASCED Classification of Subject Disciplines Policy [PDF File 42.2 KB]
ASCED Classification of Subject Disciplines Procedures [PDF File 82.6 KB]
Authorising Broadcast Emails Procedures [PDF File 55.3 KB]
Use of email for Official Correspondence Guidelines [PDF File 115.7 KB]
Use of email for Official Correspondence Policy [PDF File 48.0 KB]
Use of email for Official Correspondence Procedures [PDF File 46.6 KB]
Qualifications Issuance Policy [PDF File 42.8 KB]
Qualifications Issuance Procedure [PDF File 53.1 KB]
Standard Specifications for Testamurs Procedures [PDF File 19.7 KB]
