School of Physiotherapy
Staff Profile
Mrs Mary Tomlinson
Qualifications :
Secretarial Diploma - Sarina Russo Business Academy;
Certificate in Management - College of Professional Studies.
Email |
|
Primary Objectives :
This position provides high level secretarial and administrative support to the Head of School, liaising with the School Administration Manager. Responsible for managing the day-to-day operations of the Head of School office, responding to queries and correspondence as appropriate. First contact point for all internal and external staff arrangements for their employment and payment.
Some duties of position include :
- Management of the flow of School correspondence and preparation of responses where required.
- Maintenance of an effective flow of communication between the office of the Head of School/Professor; academic staff, administrative staff, students and physiotherapy students.
- Screening of telephone calls and enquiries.
- Co-ordination of appointments for the Head of School/Professor by maintaining relevant diaries.
- Preparation of reports and correspondence, some of a confidential nature.
- Preparation of documentation for committees, including agendas, minutes and follow-up action. Act as Secretary to the School’s staff meetings.
- Maintenance of Head of School/Professor’s files.
- Administrative support for the professional activities of the Head of School / Professor.
- Co-ordination of staff returns to the Personnel Division, including processing time sheets for casual and sessional staff.
- Making travel arrangements for the Head of School/Professor.
- Support for the School’s Reception area in the absence of the Receptionist, and relieve receptionist during lunch break one day per week.
- Organise events, including catering for events.
- Physiotherapy webpage development and maintenance.
Interests :
- Domestic Engineering.
- Photography.
- Travelling.
|
