People and Culture

A-Z Index

Human Resources Manual

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

Absence on University Business, 8.3
Absence Outside Australia - Allowances, 12.7
- Approval, 8.3
Absence Within Australia - Allowances, 12.7
Academic Development Unit (ADU), 8.7
Academic Staff , Levels A to C, 4.4
Academic Staff, Reader/Associate Professor, Level D, 4.2
Academic Staff - Minimum Standards for Academic Levels (MSALs), 3.5
Academic Staff - Professorial Appointments, 4.1
Acceptance of Offer of Appointment - Aca Staff ,3.14,
- Gen Staff, 3.15
Access to Human Resources records, 2.4
Acting Dean Allowance, 12.7
Acting Head of College Allowance, 12.7
Acting Head of School Allowance, 12.7
Ad Hoc Reports and Labels, 2.4
Adjunct Appointments – Honorary and Visiting Academics, 4.6
Adjunct Appointments – Professorial, 4.1
Administration see Organisation Chart, 2.2
Adoption Leave - see Parental Leave , 7.1
Advertising – Staff Positions, 3.12
Advertising – Closing Date for Applications, 3.13
Allowances and Specific Purpose Payments, 12.7
Annual Leave see Recreation Leave, 7.1
Annualised Hours Employee – FT/PT Employment, 3.7
– Casual Employment, 3.9
Appointment by Invitation - Advertising, 3.12,
- Academic Staff, 3.14,
- General Staff, 3.15
Appointment from Interstate/Overseas, 5.1
Appointment of Family Members to Casual Positions, 3.9
Appointment Expiry Date Report, 9.4
Appointment Files, 2.4
Appointments, Fixed term – Completion of , 9.4
Appointments, Permanent Academic, 5.7
Appointments – Type of, 4
Associate Lecturer, 4.4
Associate Librarian, 4.7
Associate Professor, 4.2
Australian Workplace Agreements, 1.3
Australian Workplace Agreements – Human Resources Records, 2.4
Authorisation see Delegation, 2.5
AWAs, 1.3

B

Base Allowance - Head of School Allowance, 12.7
Blood Donor Leave, 7.1
Bullying – Workplace, 5.21

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C

Call Out, 5.3
Call Out Payments, 12.7
Car - Allowance, 12.7
Car – Salary Packaging, 12.8
Carer’s Leave see Illness of Family Member, 7.1
Casual Employment, 3.9
Casual Salary Rates see Salary Scales, 12.1, 12.2
Ceasing Employment Policies, 9
Cessation of Employment, 9.1
CGS Funded Facilities and Services - HEWRRs, 1.1
Chairs, 4.1
Change Management Principles and Processes, 1.5
Changes in Hours of Work, 5.4
Change in Time Fraction, 5.4
Change of Residence – Relocation and Travel, 12.9
Child Care on Campus Costs, Pre-tax see Salary Packaging, 12.8
Children on Campus – Equal Opportunity Policy, 10.1
Choice in Agreement Making - HEWRRs, 1.1
Christmas Close Down, 5.23
Christmas Closedown Security Staff Members, 5.3
Classification Appeals Process, 3.4
Classification Process - General Staff Positions, 3.4
Closing Date for Applications – Advertising, 3.13
Code of Conduct, 5.20
College Head see Head of College, 4.3
Compassionate Leave, 7.1
Compensation for Damage to Clothing, 5.22
Completion of Fixed Term Appointment, 9.4
Conditions of Employment Policies, 5
Conduct of the University - HEWRRs, 1.1
Conference Attendance – Absence on Uni Business, 8.3
Conflicts of Interest, 5.19
Conjoint Appointments, 4.11
Consultation with Staff - HEWRRs, 1.1
Consultancies, 5.17
Consultants –Engaging, 5.18
Continuing Employment, 3.7
Contributions - Superannuation, 6.1, 6.2, 12.8
Contract of Exchange – External Secondment, 5.15
Conversion of Fixed Term Employees, 3.8
Conversion from Casual to Non-Casual Employment – General Staff, 3.9
Core Hours of Work, 5.3
Council Member- Out-of-Pocket Expenses, 12.7
Counselling – Unsuccessful Internal Applicants, 3.14, 3.15

Course Co-ordination – Academic Staff, 12.5
Court Appearances, Leave, 7.1
Creating a Position, 3.2
Critical Illness - Sudden, 9.6
Crown Witness – Leave, 7.1

D

Deadlines- Human Resources Processes, 2.4
Dean, 4.3
Deputy Dean, 4.3
Deputy Head of College, 4.3
Death and Disablement Cover – Superannuation, 6.1, 6.2
Death During Employment, 9.5
Defence Training - Leave, 7.1
Delegation – see Human Resources Delegation of Authority List, 2.5
Departmental Certificate, see Employment Cert, 2.4
Deputy Dean, 4.3
Deputy Librarian, 4.7
Direct relationships with Employees - HEWRRs, 1.1
Disabilities – Equal Opportunity Policy, 10.1
Disablement Benefit – Superannuation, 6.1, 6.2
Discrimination – Equal Opportunity Policy, 10.1
Distinguished Visiting Fellowship – Joint/LaTrobe, 4.6
Donating Blood – Leave, 7.1
Duty Statement see Position Description, 3.13

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E

Early Retirement Schemes, 9.3
Early Separation Severance Benefit – Application for, 1.6
EBA – see La Trobe University Enterprise Bargaining Agreement, 1.2
Election to Parliament, Leave, 7.1
Emergency Assistance Leave, 7.1
Emergency Plans – Security, 2.7
Emergency Procedures and Safety, 2.7, 11.1
Emeritus Professor, 4.1
Employment Certificate 2.4
Employment Regulation,1
Employing Family Members, 3.9, 5.19
Engaging Consultants, 5.18
Entertainment Allowance - Professors, 12.7
Equal Employment Opportunity Policies, 10.1
Ergonomic Assessment- Workplace, 11.1
Examination Leave/Study Leave for General Staff
Members, 7.1, 8.1
Exchange of Staff Between the University and Other Organisations, 5.15
Expenses - Council members, 12.7
Expenses, Travel, 5.1, 12.7
Extended Working Hours Scheme, 5.3
External Secondment, 5.15

F

Facilitation of Change, 1.5
Faculty-based Staff Development Programs, 8.1
Family and Work – Equal Opportunity Policy, 10.1
Family Member's Illness, Leave, 7.1
Family Members, employing, 3.9, 5.19
Fees - Reimbursement, 8.1
Fares - Reimbursement, 5.1, 12.7
Field Allowance, 12.7
Files, Human Resources Records – Access to, 2.4
Financial Assistance – OSP, 8.2
- Absence on Uni Business, 8.3
Financial Support for Conference Attendance, 8.3
Firefighting and Emergency Leave, 7.1
Fire Drill Evacuation see Emergency Procedure, 11.1
Fixed Term Employment, 3.8
Fixed Term Appointment – Completion of, 9.4
Flexible Employment – Casual Employment, 3.9
Flexitime see Extended Working Hours, 5.3
Freedom of Association - HEWRRs, 1.1
Fractional Employee, 3.7
Full-time/Part-time (Continuing) Employment, 3.7
Funding a Position, 3.3
Funding Attendance at Union Meetings - HEWRRs, 1.1

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G

General Overview, 2
General Staff - Position Classification Standards, 3.6
General Staff Classification Process, 3.4
General Staff Linking Process, 3.4
General Staff Leave Entitlement, 7.1
Genuine and Informed Choice - AWAs, 1.3
Grant Conditions – Research Only Staff, 4.5
Grant in Aid - Allowance, 12.7
Grievance Procedures, 1.4
Grounds for Redundancy, 1.6

H

Harassment – Equal Opportunity Policy, 10.1
Head of Campus – Allowance, 12.7
Head of College, 4.3
Head of College, Acting - Allowance, 12.7
Head of School, 4.3
Head of School - Allowance, 12.7
Head of School, Acting - Allowance, 12.7
Headship of Department, 4.3
Health Cover – Overseas Appointment, 5.1
HECS – Study Fees, 8.1
HEWRRs, 1.1
Higher Education Contribution Scheme – Study Fees, 8.1
Higher Duties Allowance - General Staff, 12.6
Higher Education Officer - Position Classification Standards, 3.6
Higher Education Workplace Relations Requirements (HEWRRs), 1.1
Holidays - Public, 5.23
Honorary and Visiting Academics, 4.6
Honorary Affiliate, 4.6
Honorary Appointment to the University Post Pre- Retirement Contract, 5.5
Honorary Associates, 4.6
Honorary Visitor, 4.6
Hours of Work/Overtime - General Staff, 5.3
Hours of Work – Change in, 5.4
Household Relocation, see Removal of Household Goods - Leave, 7.1
Household Relocation -Reimbursement, 5.1
Human Resources Files - Access, 2.4
Human Resources Functions and Structure, 2.3
Human Resources Payroll Deadlines, 2.4
Human Resources Payroll Records, 2.4
Human Resources Records and Information, 2.4

I

Ill Health, Family Member - Leave, 7.1
Ill Health - Leave, 7.1
Ill Health - UniSuper Provisions, 6.2
Indexation of meal, mileage and field allowances, 12.7
Intellectual Property, 5.17
Internal Secondment, 5.14
Interstate/Overseas – Appointment from, 5.1
Intimidation – Equal Opportunity Policy, 10.1
Immigration, 2.3, 4.6, 5.1
Increments - Academic Staff, 8.5
Increments - General Staff, 8.6
Injury at Work, 11.2
Insurance While Travelling on University Business, 8.4
Insurance - Journey to Work, 11.4
Intellectual Property, 5.17
Internal Secondment – Period of, 5.14
Interstate Appointments, 5.1
Interviews, 3.14, 3.15
Introduction and Use of Manual, 2.1
Introduction to the Workplace, 5.2
IPPPS, 8.6
Isolation, Leave, 7.1
ITS Services – Continuous on-Call Arrangements, 5.3

J

Job Classification - General Staff, 3.6
Job Descriptions see Position Descriptions, 3.13
Job Questionnaires, 3.4
Joint/La Trobe University Distinguished Visiting Fellowship, 4.6
Journey to Work Insurance, 11.4
Juniors - Salary Rates, 12.4
Jury Service, 7.1

K

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L

Labels and Reports, Ad Hoc – 2.4
La Trobe Card, 2.4
La Trobe Distinguished Visiting Fellowship, 4.6
La Trobe University Enterprise Bargaining Agreement, 1.2
La Trobe University Postdoctoral Research Fellow, 4.5
Labour Market Testing - Overseas Appointment, 5.1
Language Centre Staff, 4.8
Leave, 7.1
Leave Loading, 7.1
Leave, Managing and Preventing Excess recreation leave balances, 7.1
Leave for Sporting Competitions, 7.1
Leave to Count as Service, 7.1
Leave Without Pay, 7.1
Leave Without Pay – External Secondment, 5.15
Lecturer, 4.4
Letter of Offer of Appointment - Academic Staff, 3.14, - General Staff, 3.15
Letter of Notice – Completion of Fixed Term Appt, 9.4
Letterhead, Use of - References for Staff, 9.7
Levels A to C Academic, 4.4
Level D Academic, 4.2
Librarian (Level A), 4.7
Librarian (Level B), 4.7
Library Policy on Time Off in Lieu for Shift Work, 5.3
Library Staff – Professional, 4.7
Library Cards, 2.4
Linking of General Staff Classification, 3.4
Long Service Leave, 7.1

M

Maternity, Paternity, Adoption Leave, 7.1
Meal Allowance, 5.3
Meal and Tea Breaks, 5.3
Medical Certificates - WorkCover, 11.2
Medical Certificates - Sick Leave, 7.1
Medical and Related Expenses – Rehabilitation, 11.3
- Workcover, 11.2
Mileage Allowance - Vehicle, 12.7
Minimum Standards for Academic Levels (MSALs), 3.5
Modes of Employment, 3.7, 3.8, 3.9
Motor Vehicle Leasing, 12.8

N

New Positions, 3.2, 3.3, 3.4, 3.12
Notebooks – Salary Packaging, 12.8
Notice Boards - HEWRRs, 1.1
Notice Periods – Redundancy/Severance Benefit, 1.6
Notice Periods – Resignation, 9.1
Notifiable Infectious Diseases, see Isolation Leave, 7.1

O

Occupational Health and Safety Policies, 11
Occupational Health and Safety Manual, 11.1
Organisational Change - Facilitation, 1.5
Orientation to the Workplace, 5.2
Olympic Games - Leave to compete, 7.1
On-costs/service rates, 3.3
Open Day, 2.6
Organisation Chart of University Administration, 2.2
Orientation Contact Person (OCP), 5.2
OSP see Outside Studies Program, 8.2
Out-of-Pocket Expenses - Council Members, 12.7
Out-of-Pocket Expenses, 12.7
Outside Work/Consultancies/Intellectual Property, 5.17
Outside Studies Program for Academic Staff, 8.2
Over-Award Payments - Academic Staff, 12.3
Overseas Appointments, 5.1
Overseas Appointee – Travel Reimbursement, 5.1
Overseas – Death whilst Travelling, 9.5
Overseas Travel, Approval, 8.3
Overtime – Boiler Attendants, 5.3
Overtime – Cleaning Staff, 5.3
Overtime – Casual Staff, 3.9
Overtime - General Staff, 5.3
Overtime – University Holiday Rates, 5.23

P

Paid Additional Work within the University, 5.6
Part-time/Fractional Employee, 3.7
Part-time Work- Hours of Work/Overtime, 5.3,
- Change in Hours of Work, 5.4
Part-time Work, Conversion to, 5.5
Part-time Staff Additional Hours, 5.3
Part-year Employees, 3.7
Partial Retirement - Conversion from Full-time to Part- time, 5.5,
Parental Leave, 7.1
Payment in Advance of Travel, 12.7
Payment in lieu of Long Service Leave, 7.1
Payment of Travel Expenses by an Outside Agency, 12.7
Payment – Open Day, 2.6
Payroll Deadlines, 2.4
Payroll Tax, 3.3
Payslip, 2.4
PEDS, 8.5
Per Diem Allowance, 12.7
Performance Allowance - Head of School, 12.7
Performance Appraisal - Academic Staff, 8.5
Performance Enhancement Development Scheme, 8.5
Performance Management of Casual Academic and General Staff, 3.9
Performance Management Scheme for General Staff (IPPPS), 8.6
Performance Pay - General Staff Higher Education Officer Level 1 to Level 9, 12.4
Performance Pay - General Staff Higher Education Officer Level 10, 4.9
Personal Chair – Professorial Appointments, 4.1
Personal Relationships, see Conflicts of Interest, 5.19
Personal Security on Campus, 2.7
Personal Staff Files, 2.4
Post Pre-Retirement Contract – Honorary Appointment to the University, 5.5
Position - Creating, 3.2
Position - Funding, 3.3
Position Classification Standards - General Staff Positions, 3.6
Position Description, 3.13
Postdoctoral Research Fellow – La Trobe University, 4.5
Pre-retirement Contracts, 5.5
Preserved Contributions, Superannuation, 6.1, 6.2
Pre-tax Contributions, 12.8
Prior Service-Recognition for Long Service Purposes,7.1
Probation Review - Academic Staff, 5.7
Probation Review - General Staff, 5.8
Probationary Employment, 3.7
Productivity and Performance - HEWRRs, 1.1
Professional Library Staff, 4.7
Professor, 4.1
Professors – Entertainment Allowance, 12.7
Professorial Appointments, 4.1
Promotion - Lecturer/Senior Lecturer, 5.12
Promotion to Level B and Level C, 5.12
Promotion for Professional Library Staff, 5.13
Promotion to Level D Academic, 5.11
Promotion- Reader and/or Associate Professor, 5.11
Promotion to Level E Academic, 5.10
Pro Rata Accrual of Long Service Leave, 7.1
Protective Clothing, 5.22, 11.1
Public Holidays, 5.23

Q

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R

Records and Information – Human Resources, 2.4
Recruitment and Selection Policies, 3
Referee’s Reports – Selection Procedures - Aca Staff, 3.14
- Selection Procedures – Gen Staff, 3.15
Remuneration, 12
Request For Recruitment, 3.13
Rates of pay, 12.1, 12.2
Readers and Associate Professors/Associate Professors, 4.2
Reclassification - General Staff, 3.4
Recreation Leave, 7.1
Recreation Leave, Loading, 7.1
Recognition of Prior Service - Long Service Leave, 7.1
- OSP, 8.2
Redundancy, 1.6
Redeployment, 1.6
Referee Reports, 3.14, 3.15
References for Staff, 9.7
Rehabilitation, 11.3
Reimbursement of Fares, 5.1
Reimbursement of Fees for Study Courses, 8.1
Reimbursement after Travel, 12.7
Relationships, see Conflicts of Interest, 5.19
Religious Leave, 7.1
Relocation & Travel, 12.9
Removal of Household Goods – Leave, 7.1
Remuneration Policies, 12
Repatriation Leave, 7.1
Repayment of Resettlement Allowance, 5.1
Reports and Labels – Ad Hoc, 2.4
Request for Recruitment, 3.13
Requirement to take leave, 7.1
Research Academic Staff – MSALs, 3.5
Research Only Staff, 4.5
Resettlement Reimbursement - Appointment, 5.1,
- Allowance, 12.7
Resignation, 9.1
Rest Breaks, 5.3
Retirement, 9.2
Retirement, Early, 9.3
Retirement, Partial, 5.5
Return to Work – Rehabilitation, 11.3
Role of Selection Committee, 3.14, 3.15

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S

Safety Equipment, 11.1
Safety Work Groups, 11.1
Safety, Health and Risk Management, 11.1
Salary Advance for Travel Purposes - OSP, 8.2
Salary On-Costs, 3.3
Salary Packaging, 12.8
Salary Sacrifice, 12.8
Salary Scales and Rates of Payment - Academic Staff, 12.1
Salary Scales and Rates of Payment - General Staff, 12.2
Seasonal Employees, 3.7
Secondment of Staff Outside the University, 5.15
Secondment of Staff Within the University, 5.14
Security on Campus, 2.7
Security Staff Members – Christmas Closedown Security, 5.3
Selection Criteria, 3.13
Selection Committees - Academic Staff Positions Levels A to C, 3.10
Selection Committees - General Staff Positions, 3.11
Selection for Appointments without advertising, 3.14
Selection Procedures - Academic Staff Positions - Levels A to C, 3.14
Selection Procedures - General Staff Positions, 3.15
Senior Academic Officers, 4.3
Senior Lecturer, 4.4
Senior Librarian (Level C), 4.4
Senior Salaried General Staff - Higher Education Officer Level 10, 4.9
Severance Pay – Completion of Fixed Term Appt, 9.4
Sexual Harassment – Equal Opportunity Policy, 10.1
Shift Penalties, 5.3
Shift Work, 5.3
Shortlisting, 3.14, 3.15
Sick Leave, 7.1
Special Leave With Pay, 7.1
Specific Purposes Payments, 12.7
Sponsorship, 5.1
Sponsorship to Attend an External Course, 8.1
Sporting Competitions - Leave, 7.1
Spouse’s Leave, 7.1
Staff Choice to be Represented – HEWRRs, 1.1
Staff Consultative Committee - HEWRRs, 1.1
Staff Development, Education, Training & Performance Appraisal, 8
Staff Development in Human Resources and Workplace Relations Activities - Leave, 7.1
Staff Leave, 7.1
Staff Personal files, 2.4
Standby and Call Out - Overtime, 5.3
Standby Allowance, 12.7
Strategic Staff Development, 8.1
Study Courses and Development Programs, 8.1
Study Leave, 7.1, 8.1
Subject Co-Ordination - Level A Academic Staff, 12.5
Subsistence (Per Diem) Allowance, 12.7
Sudden Critical Illness, 9.6
Superannuation, 6.1, 6.2
Superannuation, Additional Contributions, 6.2, 12.8
Superannuation – Leave without Pay, 7.1
Superannuation – Salary Sacrifice, 12.8

T

Teaching and Research Academic Staff – MSALs, 3.5
Teaching, Additional - outside LaTrobe University, 5.17
Temporary Incapacity – Superannuation, 6.2
Termination of Employment see Resignation, 9.1
Time Fraction – Change in, 5.4
Time Off in lieu, 2.6, 5.3, 12.7
Travel Allowance, 5.1, 12.7
Travel Between Campuses –Relocation and Travel, 12.9
Travel Overseas - Allowance, 8.3, 12.7
Travel Overseas, Approval, 8.3
Travel on University Business - Insurance, 8.4
Travel to Work Insurance, 11.4
Travel Reimbursement - Overseas Appointee, 5.1
Travel Reimbursement - Within Australia, 5.1
Tuberculosis - Leave, 7.1
Types of Appointment Policies, 4

U

Uniforms and Protective Clothing, 5.22, 11.1
UniSuper – APP – Award Plan Plus, 6.1
UniSuper – DBP/ICP – Defined Benefit Plan/Investment …….Choice Plan, 6.2
University Administration – Organisation Chart, 2.2
University Holidays, 5.23
University Librarian, 4.3
University Open Days, 2.6
Updating of Manual, 2.1
Use of this Manual, 2.1
University Letterhead, Use of – References for Staff, 9.7

V

Vacant Positions - Filling see, Positions, 3.2, 3.3
Vehicle, Mileage Allowance, 12.7
Vehicle Novated Leases see Salary Packaging, 12.8
Visas and Sponsorship – Overseas Appointments, 5.1
Visa - Casual Employment, 3.9
Visiting Academics, 4.6
Visiting Distinguished Professor, 4.6
Visiting Research Fellow/Fellow, 4.6
Visiting Lecturer/Distinguished Lecturer, 4.6
Visiting Professor, 4.6

W

War Service (Repatriation) - Leave, 7.1
Web Page Links - HEWRRs, 1.1
Work and Family – Equal Opportunity Policy, 10.1
Work Hours - General staff, 5.3
WorkCover, 11.2
Workers Compensation see WorkCover, 11.2
Workers Compensation and Make-up Pay, 7.1, 11.2
Workplace Bullying, 5.21
Workplace Flexibility - HEWRRs, 1.1
Workplace – Orientation to the, 5.2
Workplace Practice Declaration Process - HEWRRs, 1.1
Workplace Safety, 11.1

X

Y

Z

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