Project details and schedules

It is important for researchers to carefully check all project details included in the contract and ensure they are acceptable. Project details are often contained in schedules or attachments to the contract terms. These details form part of the contract and are legally binding on the parties.

In particular, researchers should check the following are accurate, consistent and acceptable:

  • Project description – project details in any schedules or attachments should be clear and consistent. This includes any project protocol, description or application attached to the contract. If there are any departures or changes to these, they should be clearly set out in the contract.
  • Milestones – if required, all milestones should be clear and achievable with identifiable criteria –researchers should be aware of any contractual consequences for failing to meet required milestones.
  • Amounts – all fees or funds should be clearly set out and specify the times they are due. If payment is associated with any milestones, these should be clear and achievable. If the use of funds is restricted in any way or contingent on an approved budget, researchers should be aware of and ensure they can comply with those restrictions.
  • Reporting – all required reports and dates should be appropriate and achievable, with clear criteria. Any rights or restrictions on the use of reports or their contents should be clear.
  • Specified personnel – if particular personnel are required, consider any agreed processes for dealing with a change or transfer of personnel, including termination of the project if required.

External parties

If any requirement is contingent on input from an external party (e.g. a funding body, collaborator or subcontractor), this should be made clear in the contract and the University should ensure a written agreement is in place with that party, setting out all required contributions and associated terms.

Further information

If you have any queries, please contact Legal Services for advice on 9479 2495.

This article provides general information only. It is not a complete or definitive statement of the law on the subject matter. Formal legal advice should be sought in relation to particular matters.