Lectopia Staff Tool
The recording schedule
On the left hand side of the unit details page you will find your recordings list. The list displays the unit’s recording schedule in date order.
Attaching related files to recordings
The media column allows you to upload related material for display alongside a specific recording. The media column is intended for uploading associated files that may supplement the lecture recording such as PowerPoint slides, Excel spreadsheets, images, Word documents etc.
To attach associated files click on the ‘upload’ link in the media column of the specified recording.
Recording status
The status of your recording should be ‘scheduled’ until the recording has been made, it will then say ‘uploading’, before ‘compressing’ and then finally ‘available’ when it is ready for viewing.
You are also able to manually set the status of recordings to 'cancelled' or 'skipped' - refer to the status definitions below:
Recording Status Definitions |
|
Scheduled |
The recording is scheduled and has not occurred yet. |
Uploaded |
Recording has completed and is waiting to be processed. |
Compressing |
The recording is currently being processed and will be available shortly. |
Available |
At least 1 format has completed processing and will be available to students. It may take some time for all formats to be available, usually within 24 hours of the recording. |
Skipped |
This status should be set in the recording page if a lecture recording will not occur for any reason however the lecture is still taking place. This status should be set in the staff tool PRIOR to a recording occurring. If you need to set a schedule to ‘Skipped’ AFTER a recording is available please contact the ICT service desk with a request. |
Cancelled |
This status should be set in the recording page if a lecture did not occur for any reason. This status should be set in the staff tool PRIOR to a recording occurring. If you need to set a recording status to ‘Cancelled’ AFTER a recording is available please contact the ICT service desk with a request. |
Missed- no audio |
This status is set if a recording was successful but no audio was recorded. This may occur due to equipment failure or if a microphone was set to mute. The Video capture is still accessible. |
Missed- System |
This is a status is set when a recording failed due to a system error. No material was captured or it could not be recovered. |
Missed- Admin |
Recording failed due to changes in subject scheduling/location. |