Our purpose
Policy contributions
Provide expert advice to clients on implications of new or proposed policies or existing policies, legislation and procedures. Identification of areas affected by new or proposed policies. Advice on the appropriate approval mechanisms to be followed and appropriate methods of presentation and timing of implementation.
Documentation of deliberative process
Prepare records, agenda, minutes, papers and reports for assigned bodies in such a format as to comply with agreed procedures as set out in the Governance, Planning and Policies Procedures Manual and consistent with the University's records management policies, and format as set out in the University's Style Manual. Direct proposals seeking approval for policy or administrative decisions to the appropriate bodies. Disseminate advice on decisions to appropriate action officers and for the University's archival records. Interpret and advise on policies, procedures, decisions and precedents. Provide appropriate reminders to ensure compliance with procedures for documentation and approval. Maintain the Directory of Committees.
Minutes maintained on the web page include:
- Academic Board
- Academic Committee
- Council
- Equity Access
- Finance and Resources Committee
Statutory compliance
To be conversant with legislation in the areas outlined below and ensure University compliance with provisions and reporting deadlines. Maintain the University's documentation for the Act, Statutes and Regulations. Identify and recommend, as appropriate, changes to the legislation due to working difficulties or changed circumstances, policies or customs. Maintain and update election schedules.
- Annual Reporting of Act/Financial Management Act
- University Act, Statutes and Regulations regarding Academic Board, Appeals Committees, Council and Elections
Identification of target groups. Design, implementation and evaluation of appropriate methods of training in the area of University committee procedures, reporting and University governance.
Conduct of meetings
To assist in the smooth processing of matters for approval by the development or co-ordinated meeting schedules. Ensure timely distribution of meeting papers and compliance with meeting procedures as detailed in the Governance, Planning and Policies Procedures Manual or appropriate legislation and standing orders. Publication of Principal Dates Calendar.