One Button Studio

Introduction to the One Button Studio

The One Button Studio (1BS) is a self-service video recording facility that removes the requirement to have any detailed knowledge about the technical aspects of video production such as cameras, lighting and audio. The studio is designed to allow you to produce high-quality web ready video recordings where you can spend time focusing on the presentation and content and not the technology.

The recording process is as simple as inserting a USB Flash Drive into the 1BS Recording dock and then pushing a button to start and stop the recording. The mp4 video file that the 1BS software creates will then automatically write to the USB Flash Drive which you take with you when you leave.

Please read through this user guide and FAQ to learn more about the One Button Studio and what you can accomplish in this facility.

Introductory Video Series

The following short videos provide an informative guide to getting started using the One Button Studio. The videos cover booking the studio using Microsoft Outlook, accessing the studio with your staff or student card, an overview of the technology within the One Button Studio and an operational guide that includes setting up a PowerPoint presentation.

What projects can be completed with the One Button Studio?

For Staff:

  • Delivering an introduction to an online course
  • Presenting research papers
  • Pre-recording a short presentation
  • Creating demonstration modules for online instruction

For Students:

  • Rehearsing for class presentations, thesis or dissertation defences
  • e-Portfolio introductions/content or video essays
  • Components of larger video assignments
  • Practicing your public speaking skills

How do I book a One Button Studio?

Booking a One Button Studio.

Bookings are done through Microsoft Outlook's Resource/Room booking feature. Bookings of up to 60 minutes at a time will be accepted. Adjacent individual bookings are accepted but a single booking is limited to 60 minute blocks so people don't book out large amounts of time which may go unused.

How to book - Staff and Students

Open Outlook > Calendar > New Appointment > Invite Attendees > Rooms – you can then select your preferred 1BS room e.g. 1BS - Mildura - B01 (29 Deakin Ave). Note, if you are using the web version of Outlook room allocation will be under the numbers 0-9 as in "1" button studio not "one". You will receive an email notification informing you whether your booking has been accepted or not.

Accessing a studio with staff or student card.

Staff.

All full time staff should have automatic La Trobe card access. If you are having problems accessing the studio with your staff card please email cardaccess@latrobe.edu.au and provide the following information.

  • staff number
  • the security access number which is on the reverse of your staff card

Students.

Once a student has booked a One Button Studio for recording they then need to send an email to cardaccess@latrobe.edu.au so that they can access the studio with their student card. Provide the following information in the email.

  • student number
  • the security access number which is on the reverse of your student card
  • the studio they are wishing to access

You will receive an email reply informing you when your card access has been granted. Note that you will only need to do this for first time use as the access permission will remain on your card.

City Campus Student Access: Please see reception staff located on Level 2 with your staff or student card access number.

Further help.

If you require help booking the room with Outlook Calendar then please contact Student IT Support (1300 LATROBE, Option 3) (Students) or the ICT Service Desk on x1500 (Staff).

Preparation

You must bring your own USB Flash Drive with at least 500MB of free space on it to save your finished recording.

Please note. There are known issues with USB 3 version Flash Drives not being detected in the 1BS USB recording dock, if you are having issues getting the 1BS recording computer to go beyond the default screen (so you can see the camera feed) this may be the problem. USB 2 is currently recommended. It is difficult to determine whether you have a USB 2 or USB 3 version flash drive but the difference is in the design of the internal pins. The project team are currently implementing a fix for this issue.

  • Generally, 500MB of space is sufficient for 25 minutes of recording time so if you intend to record for longer periods or perform multiple recordings please ensure you have ample space free on your USB drive. As an estimate - 10 recording minutes = 200mb of mp4 file size. Note: External USB hard drives are not supported.
  • Please ensure your USB drive is formatted as a FAT32 drive and not NTFS or exFAT – to check, right click on your drive and look at properties.

Using the Studio/Quick Start

  1. Insert your USB Flash Drive in the USB port labelled "1BS Recording" to begin. The studio lighting will turn on automatically and the recording software will be at the ready state (you will see the video camera feed on the 1BS computer monitor).
  2. Position yourself in the frame of the camera by looking at the top monitor on the opposite wall to the whiteboard which is a preview of the camera feed.
  3. Press the silver button when you are ready to start recording.
  4. A 5 second count down will initiate and appear on the 1BS computer screen, when it reaches zero the recording will start and you can begin your presentation.
  5. Press the silver button again when you are finished recording and the recording software will write your file to your USB Flash Drive. On the 1BS computer it will state "Writing file to device." When writing is complete, the 1BS computer will state "Session complete. You may remove your device or press button to record again."
  6. You can either press the button again to do a new recording or take out your USB Flash Drive and depart.
  7. The studio lighting will turn off when you remove your USB Flash Drive from the port.
  8. If you used the whiteboard remember to sign-out of your user log-in before you leave the room. Do not turn off the whiteboard. The whiteboard will automatically go into standby mode once you leave the room and it will remain ready for the next user.
  9. Please ensure the studio door is shut behind you when you leave.

For more information on how to use the whiteboard go to the whiteboard page.

For Information on how to use applications on the whiteboard go to PowerPoint, Echo360 and Office 365 Mix.

What features are available?

In each 1BS space you will find:

A wireless pointer allowing you to control your slides.

A 65 inch touchscreen interactive Smart TV running off a standard Windows 10 operating system (this is referred to as the Whiteboard). With this screen you will be able to

  • Display PowerPoint slide shows, images and videos in large full screen.
  • Draw and write directly on to the screen either with the custom SMART Ink software or directly on to PowerPoint.
  • Be used as a greenscreen (note this will require post-production - refer to the guide Editing your Video.
  • For more information refer to the user guide at whiteboard

How do I view my recording?

Note: There is a known issue when using Windows Media Player that this media player plays 1BS mp4 files with video and audio out of sync. It is highly recommended that you use VLC player. VLC player is installed on each whiteboard in the 1BS and you can install it on to your University workstation from the Microsoft System Center.

  • You can remove the USB Flash Drive from the 1BS Recording dock and place it into the Presenter dock for the whiteboard. There you can locate the Flash Drive and playback the file using VLC player.
  • You can bring your own laptop and use it to playback finished video recordings while still in the studio (a pair of headphones could be useful here).

Compressing, Editing and Publishing your 1BS video

Things to note.

The One Button Studio produces a large mp4 file with a variable frame rate. This means that a file produced by the One Button Studio is generally too large to be placed directly into the LMS without some prior compression. Also, some media players like Windows Media Player and some video editors like Adobe Premiere Pro and Adobe Elements don't play the file correctly causing the audio and video to be out of sync.

The fix to both of these issues is to compress the file with the program Handbrake.

Download Handbrake from here.

You may need to create a Local Admin (-LA) account so that you can install the program on your desktop or laptop computer. Use the following guide to do so but note it is for Windows machines only.

Local Admin Service Guide.

Handbrake userguides - LMS

To compress a file for the LMS use the following guides (videos outlining the workflow will be made available asap).

Handbrake for Windows - best settings

Handbrake for Mac - best settings

To change the settings in Moodle so it can accept a file size of up to 200mb refer to the following guide

Change Maximum upload size in the LMS

Handbrake userguides - Editing

Handbrake settings are a little different for editing work. The need is to transcode the file to a constant frame rate so that it will read properly in video editing applications. Also it's preferable to not affect the quality of the file with too much compression prior to editing as further compression will follow at the end of the editing process.

Follow the guides below to set Handbrake to transcode a 1BS file for editing.

Handbrake for Windows - edit settings

Handbrake for Mac - edit settings

Note. It is not necessary to compress a One Button Studio File if you are

1. Uploading to an Echo360 EMI shell - see the user guide Publishing your Video

2. Uploading to YouTube

3. Editing with Camtasia

All of these programs can manage the 1BS file's variable frame rate without issue and will compress the file natively.

Editing Guide.

After you have compressed your video with Handbrake you can edit it with any number of video editing programs.

For a guide on how to edit your video with Adobe software please refer to our user guide Editing your Video.

Miro Video Encoder - compress a file to drag and drop into Moodle

For files not created in the One Button Studio you can use Miro Video Encoder which is a useful program that creates small compressed mp4 files from larger files. The default maximum upload file size is 100mb's in moodle but that can be adjusted to 200mbs (refer to this guide on how to change the maximum upload in Moodle). Miro is available for installation from the System Center (Windows) or Self-Service Centre (Mac). Use the instructional videos in the next accordion to learn how to use the System/Self-Service centers on your University computer and how to use Miro.

Video help guides for 1BS workflow

Microsoft System Center

How to use the Microsoft System Center on a Windows PC

Mac Self-Service

Apple Mac Self-Service Application

Miro Video Converter User Guide

Miro Video Converter User Guide

Transcripts

01 - Installing Handbrake

02 - Using Handbrake

Getting help and providing feedback

Please consult the FAQ and troubleshooting guides before contacting ICT.

We actively encourage users to send feedback and comments to the Project Team via 1bs@latrobe.edu.au it all helps to better improve the operation and experience of the studio facility.

Credit and thanks to Penn State University for creating and sharing the concept of the One Button Studio which we have subsequently adapted for use here at La Trobe University.