External Relations Committee

ESTABLISHMENT

This committee was established as a sub-committee of Council in 2011 (Council minute 413.12)

MEMBERSHIP

Composition

Member

Appointment status

A    Chancellor (Chair)

Adrienne E Clarke AC

Ex-Officio

B   Vice-Chancellor and President

Professor John Dewar

Ex-Officio

C   Up to four external members of Council

Ms Jamilla Gordon

John McKenzie AM

Mr Richard Guy

Mr Bill Kelty AC

Appointed

D   Chair of Academic Board

Professor Simon Crowe

Ex-Officio

E    Up to three co-opted members

TBC

Appointed

F    Other members of Council

Associate Prof Adrian Jones

Appointed

 

 

 

Composition

Member

Appointment status

A    Director Alumni and Advancement

Professor Robin Williams

In attendance

B   Executive Director Vice President
(Operations/ Chief Operating Officer)

Mr David Ensor

In attendance

C   Senior Deputy Vice-Chancellor

Professor John Rosenberg

In attendance

D   Executive Director Marketing and Engagement

Ms Jacqui Martin

In attendance

ROLE

To support development of external relations (including marketing) particularly with respect to:

  • Marketing the University
  • Brand and reputation management
  • Scholarships and Prizes
  • Foundation and fundraising
  • Honorary awards
  • Alumni relations and awards
  • Community relations – Government, Industry, Community, Sponsorships.

TERMS OF REFERENCE

  1. Monitor and review reports setting out marketing strategies in relation to the University’s Strategic Plan.
  2. Monitor and review strategies, structures and policies for fundraising and their implementation.
  3. Monitor and review reports on donations. Ensure appropriate processes are in place to ensure that all donors’ instructions are fulfilled.
  4. Review plans for enhancing relations with alumni.
  5. Review plans for enhancing relations with other stakeholders, community and Governments and monitor progress.
  6. Consider nominations for the award of all honorary degrees and to submit recommendations for approval to Academic Board in accordance with Section 4 of the Degrees, Diplomas and other Awards Statute 2009.
  7. Consider whether the title ‘Emeritus Professor’ should be conferred on a professor retiring from his or her Chair. To consider whether the title ‘Emeritus Scholar’ should be recommended upon the retirement of an academic staff member (normally level D).
  8. Consider nominations for the Chancellor’s Medal for a member of the professional staff of the University who has rendered distinguished service to the University, taking into account a nominee’s length of service to the University and the special or exceptional nature of the service a nominee has given to the University.
  9. Recommend the award of other honours, apart from academic honours, as may from time to time be instituted.
  10. Monitor and review strategies, structures and policies for scholarships, prizes, awards and fellowships.

Committee Administration

  1. There shall be an agenda and minutes for all meetings and the Secretary (who shall not be a Committee member) shall record the proceedings of the meeting and distribute Chair approved minutes within 10 days of the meeting.
  2. The Committee shall review its own performance on an annual basis and refer findings and actions arising from the review process to Council.
  3. The Terms of Reference for the Committee shall be reviewed by the Committee on an annual basis. Amendments shall be recommended to Council for approval.
  4. The Committee will reports on its responsibilities and activities through its Chair to the Council.

Reporting

To Council after each meeting

Quorum

Four members

Frequency of meetings

Three times annually (or as required)

List of any sub-committees

None

Secretariat

Governance Services

Contact person and phone / email

Susan Rees-Osborne

Executive Officer, Governance Services

T 03 9479 1965