Online database
Guide to adding an audio-visual data record
| Field | Description |
|---|---|
| On-line date | Click on select to choose the date the reproduced copyright material was/will be made available online. A calender will pop up indicating the current date (day is in red). The day and month can be changed by toggling through the calender. |
| Anticipated off-line date | Click on select to choose the date the reproduced copyright material will not be available online. A calender will pop up indicating the current date (day is in red). The day and month can be changed by toggling through the calender. |
| Electronic notice displayed | The electronic notice displayed defaults to the appropriate notice based on the record type selection made. This notice must appear on the webpage immediately prior to or at the same time as the reproduced copyright material appears on the screen. |
| CAMPUS | Select one. |
| Details of Work | |
| TITLE OF TV/RADIO PROGRAM | Enter details of the TV or radio program. |
| TITLE OF EPISODE/SEGMENT | Enter details of the name of the work of the TV or radio program. |
| PRODUCER(S) | Click on Add a New Producer. A pop up box will appear to enter the details of the creator of the work in the format - surname, name(s) or initials. Enter the surname in the Go To box to make a selection from the list of existing authors. More than one author can be selectedby holding CTRL and select appropriate name with mouse click. |
| Off-Air Broadcast | |
| DATE OF BROADCAST | Enter the date the programl was broadcast, in the format day/month/year. |
| TIME OF BROADCAST | Enter the time in 12hr format am/pm. |
| DURATION (MINUTES) | Enter the number of minutes as indicated on TV guide. |
| CHANNEL/STATION | Enter the TV channel or radio station that broadcast the program. |
| Location of Copied Material | |
| WEBSITE HOMEPAGE ADDRESS | Enter the web address of your homepage. |
| WEBPAGE ADDRESS WHERE COPIED WORK HOSTED | Enter the web address where the reproduced work is/will be located on your website. |
| Type of Work | |
| CATEGORY OF WORK | Pre-selected. |
| ARTISTIC WORK | Pre-selected. |
| COPY SOURCE | The source where the reproduced work originated - select the appropriate category from the list. |
| MATERIAL FOR COURSE PACK | Select one. |
| Quantity of Work | |
| AMOUNT OF COPIED WORK | Select one. |
| DATE COPY MADE | Click on select to choose the date the reproduced copyright material was made. A calender will pop up indicating the current date (day is in red). The day and month can be changed by toggling through the calender. |
| NUMBER OF COPIES MADE | Enter the number of copies made available online of the work. |
| Audience | |
| MATERIAL COPIED FOR | Select one. |
| INTENDED AUDIENCE | Select "GENERAL" if material is intended to be available generally or "SPECIFIC" if material is intended to be read by a specific group or class of staff or students. |
| AUDIENCE NUMBER | Enter the number of students and/or staff who were intended to read the material if "SPECIFIC" selected in the "INTENDED AUDIENCE" field. |
| Teaching Area | |
| SUBJECT CODE | Select the subject code or enter details if applicable. The subject code select list will increase as more subject codes are entered. |
| SUBJECT NAME | Enter name of subject if applicable. |
| FACULTY | Select one if applicable. |
| SCHOOL | Select one if applicable. |
| Non-Teaching Area | |
| ADMINISTRATIVE UNIT | Select one if applicable. |
| DEPARTMENT | Enter details if applicable. |
| COMMENTS | Enter any additional comments relating to the copied work that is being communicated (made available online). |