Digital Replication Contract

DRU Contract

The University has entered into a Forward Purchasing contract with Fuji Xerox Australia as the sole supplier of all digital printers; both mono & full colour, all Multi Function printer/copiers; both mono & full colour, facsimile machines and scanners; both mono & full colour.
The tender specifications and the tender responses were evaluated by staff (who responded to the request for interested parties) from ICT, representatives of IT Contacts, Procurements & Business Service and Campus Graphics.
This contract is for two years.

These units will be known as Digital Replication Units (DRU's) and the contract as the DRU Contract.

This new DRU contract has taken the same "managed TCO* model" as the proceeding Multi Function Device (MFD) contracts. There are two seperate cost components to this approach:-

• a once off purchase price for the DRU, plus
• an ongoing maintenance charge per A4/A3 print which includes all toner charges , ongoing maintenance, fuser & maintenance kits and repairs of the unit. This price is set for five years or the units total print life expectancy, which ever is reached first.
  You will be billed on a monthly basis by Procurements & Business Services to the SAP cost/fund/account of your choice.

View the product range, price a unit or view a brochure

• View the complete product range, or
• View and narrow your selection.

Options

There are four options for obtaining a new DRU:

1. Through Campus Graphic's Staff Digital Fleet Service, or
2. Lease from Fuji Xerox over either 3, 4 or 5 years (SAP Purchase Order), and lastly
3. Purchase the unit outright (using a SAP Purchase Order - units over $5,000 ex GST will require an Asset to be raised in SAP).
4. or in exceptional circumstances where the DRU contract doesn't offer a suitable unit, ie continuous label printer or Point of Sale printer. (you are still required to fill out the Digital Audit online)

Process

A digital audit on-line form must be completed before any Purchase Orders will be approved by Procurement & Business Services.

There are two options:-

• Complete the Digital Audit on-line and a suitable unit will chosen for you by Campus Graphics.
  or
• View and select the DRU that you feel suits your requirements. This will also involve filling out the on-line Digital Audit;

This will result in:

• A staff member contacting you if further information is required or to organise a site visit.
• a recommendation by Campus Graphics after evaluation of all the information.
• An approval to proceed to purchase will be e-mailed to both yourself and Procurments.
  or
• Where appropriate entering into a new or extending your current Service Level Agreement with Campus Graphics.