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Work Integrated Learning Industry FAQs
How much time do I need to commit to WIL?
We can customise WIL to your requirements.
The time required depends on the subject area you would like to be involved with - different subjects have different time requirements. Students participating in general WIL activities may spend from 25 hours to 200 hours in the workplace; for structured internships, they may work five days per week for 2 – 3 months.
Your staff's involvement will vary depending on the student's project/work. There will be some reporting, supervising and mentoring requirements, although this will be minimal. Students will not usually need to be supervised throughout their entire placement. We'll discuss and agree upon what's required before we place students within your organisation.
What types of organisations participate?
All types of organisations can benefit from participation in WIL. Currently, a wide range of not for profit, government, corporate industry, professional membership associations, small/large and local/international companies are participating.
You just need to identify a suitable project for students to work on, which:
- meets industry standards
- relates to their field of study.
Students can also work on tasks related to the operational side of your organisation.
When can students undertake WIL?
If the placement is part of their course, they'll usually complete it within the academic calendar:
- Summer School: late November – mid February
- Semester 1: late February – early June
- Winter School: July
- Semester 2: late July – late October.
However, we can accommodate placements outside these times. Please contact the Subject or WIL Coordinator if you'd like to run a placement outside the academic calendar.
Students organising their own placements (not as part of their studies) are free to undertake work placement at any time.
Are students expected to undertake any assessment related to WIL placement?
If the placement is undertaken as part of a student's course, there will be some form of assessment attached. The student should discuss any relevant assessment with you before they start their placement. This will help you to allocate relevant duties.
Am I expected to remunerate students for their services?
No. It's a condition of our insurance policy that students don't receive payment for their services whilst on placement. This is regardless of whether the placement is undertaken as part of a course or has been independently arranged by the student.
If you wish to remunerate students, you'll need to provide written confirmation that student activities will be covered by your organisation's insurance. You'll also need to prepare a separate employment contract directly with the student.
If students are doing significantly more hours than what the subject requires, we expect that they will be paid, at the minimum wage for the type of work they're doing.
Does the university provide insurance for students on placement?
We provide insurance for students undertaking placement as part of their studies (i.e. for academic credit).
If you're paying students, the student is technically entering into an employee relationship with you and your insurance will cover them.
If your organisation is considered to be not for profit, we'll cover students undertaking placement in an area related to their course, even if it's not for academic credit, as long as the work is relevant to their area of study.
Do I need to provide office space?
Ideally, yes. However, if none is available, students can potentially work off site.
Who determines the students' WIL duties?
You do! However, the scope of the project/work will need to be approved by the student's Subject Coordinator, to ensure that it fits with the overall academic expectations of the placement. Any work allocated needs to be at a level usually undertaken by a graduate in the field.
What support do students receive from the Faculty while on WIL placement?
Where possible, either the Subject or WIL Coordinator will visit students during their placement. You can encourage students to arrange the on-site meeting.
The meeting is a good opportunity for you to give feedback to us on the student's progress and suggestions for future improvement of our placement program.
Coordinators are available to help students via email, phone or at other scheduled meeting times to provide support e.g. provide guidance to help them meet project goals set by your organisation.
What obligations do I have to a student who is not meeting expectations?
You should give students constructive feedback and guidance in the same way you would to an employee who was underperforming. Should difficulties with students arise, we provide support for both students and your organisation. We take our partnership with you seriously and will act quickly if a student is not performing to our shared expectations.
Do we have a say about who is placed with us?
Selection of candidates depends on the subject for which the placement is arranged. Some Subject Coordinators will involve industry partners in the process, while others will match students themselves. Some industry partners will be able to manage all aspects of the selection process. Please let us know your desired level of involvement.
What happens if we want the student to continue working for us after the placement has finished?
A growing number of students gain graduate employment as a result of their WIL placements. Once students complete their WIL placement, you're free to negotiate any future arrangements directly with them.
Some students continue full time with their WIL industry partner and apply to complete their degree on a part time basis. Others may work part time while completing their studies, while others, still, return to full time study with the promise of graduate work after completing their final year.