FAQs

Venue hire

How much does it cost to hire a venue?
Once you let us know what your event is and any associated equipment or services you will require, we can provide you with a customised quote tailored to your needs.

Your room rate hire will include room set-up and any in-built AV equipment.Get in touch through our online enquiry form or contact our team directly to discuss your event.

Planning your event

How do I know what the venue will look like for my event?

Most of our rooms can be set up in a variety of configurations, and our Functions team are available to talk you through your options so you can select the layout that is best suited for your event. To familiarise yourself with our venues, we suggest you explore the virtual tours and venue photography available on our website.

Additionally, we can create a custom scaled floor-plan tailored to your event, so you can review, make any adjustments and share your event floorplan with your stakeholders.

Can I inspect my venue beforehand?

Yes, our Functions team are happy to arrange a walk-through site inspection with you - email functions@latrobe.edu.au to arrange a time that will suit you.

If your event requires you and/or your suppliers to access the room earlier for set-up, our Functions coordinator will work with you to ensure that adequate bump-in and bump-out time is factored into your event package.

Are any decorations supplied?

We have a network of great suppliers within the local area that can assist with creating centrepieces tailored for your theme and budget. Our team can source quotes and coordinate with the supplier on your behalf for no additional charge.

Equipment

Do I need to bring my own computer to run a presentation?

Yes, you will need a computer, or alternatively you can hire one through us as part of your event package.

Some of our venues will contain in-built data projectors or screens - if these are not included as part of the room itself, we can arrange to have a portable one brought in for your event.

What if I need additional equipment?
You can hire additional equipment through us such as easels, additional tables, chairs, flip charts, room dividers, tensile barriers, marquees and portable PA systems and data projectors.

We also have a network of suppliers and can coordinate quotes and hire of any additional items on your behalf. You're welcome to contact our Functions team to discuss further.

Payment terms

For external clients, we require payment in advance.

If you are a staff member, payment can be arranged through an internal charge, via a cost centre or WBS.

Catering

Chartwells are the contracted caterers for our function venues and our team can work along with you to tailor a menu customised for your budget and aligned with any dietary or special requirements you may have.

For food safety reasons, we do not allow external food to be brought into our venues.

Our Functions team are happy to discuss catering with you further and answer any questions you may have.

Parking information

The carparks on our Melbourne campus require a valid permit between 8am - 5pm, Monday to Friday. The University carparks operate on a pay-as-you-go basis, so you pay only for the time you use.

View casual and visiting park information.

Still got questions? Our team are here to help - contact us to discuss your event.