Facilities for hire

VAC auditorium

LAI auditorium

VAC foyer

Reception area

VAC meeting room

Meeting room

The La Trobe Art Institute (LAI) is a contemporary art gallery which also offers a unique space to host conferences, staff training, meetings, public seminars - even film screenings. The facilities are available 7 days a week, including after-hours.

Auditorium

The modern auditorium offers tiered seating for up to 90 guests (including 67 seats with wrap-around desk tops enabling easy note-taking) and a flexible lighting system. Facilities include ADSL connection, dedicated laptop computer, ceiling mounted data projector and video/DVD player with touch screen controls, doc cam projector, large projection screen and whiteboard. A microphone and sound system are available though not frequently used as the acoustics are excellent.

Unlike many other event venues, there are no extra charges for use of equipment, and assistance with basic AV support is provided by the friendly LAI staff.

Reception area

The modern reception area provides space for pre- and post-event catering and boasts a striking polished bluestone floor and access for guests to two exhibition spaces. In the warmer months two open air sculpture courtyards provide additional space for guests to mingle. Up to 4 trestle-style tables are available for catering purposes and/or display of printed material, registration desk etc. LAI staff will set up the tables for catered events with with wine glasses, water glasses and jugs - again, no extra charges apply. Basic kitchen facilities include a commercial refrigerator, microwave and oven.

Meeting room

The Meeting Room provides a private space away from other activities within the LAI, or can act as a conference break-out area. It has plentiful natural light and direct access to a small private courtyard. The room seats up to a dozen people in conference style format, and facilities include internet connectivity, large flat screen monitor and whiteboard. Water jugs and glassware can be set up prior to use of this room and there is easy access to kitchen facilities. An advantage of using the LAI for meetings is that a LAI staff member will always be available at reception to welcome meeting attendees and direct them to the Meeting Room.

Catering

Quality catering is provided by LAI preferred caterers, who offer value for money and flexible menu plans.

Hire costs

During normal LAI business hours (Monday to Friday 9am to 5pm, weekends 12 noon to 5pm):

Auditorium/Reception area: up to 4 hours $265; up to 8 hours $480; $20/hr thereafter.
Meeting Room: up to 4 hours $70; up to 8 hours $120.

After LAI business hours:

All events occurring outside of the above business hours incur an additional casual after-hours staff cost of $39/hour, with a minimum call-out of 2.5 hours. However, this may vary, dependent on event start/finish times.

Bookings

For further information, to discuss your event requirements or make a booking, contact us at lai@latrobe.edu.au or telephone the Events Co-ordinator on (03) 5444 7272.